Inova Alexandra Engineering Dept - The Administrative Assistant supports department operations by performing secretarial tasks for multiple professionals and managers.
Provides clerical support to facilitate smooth department operations and serves as back up receptionist.
Job Responsibilities
- Types letters, memoranda, reports, contracts, forms, documents and other materials from drafts or standard formats using basic features of Microsoft Word.
- Prepares large mailing projects using merge functions to create labels, collates materials and prepares envelopes for mailing.
- Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner while maintaining confidentiality.
- Sorts and distributes department mail. Maintains, monitors and orders office supplies, letterheads and envelopes.
- Schedules conference rooms and coordinates meeting arrangements.
- Performs a variety of clerical tasks including, but not limited to, making copies, sending and receiving faxes and contacting travel agents to make travel arrangements.
- Serves as the first point of contact for visitors and callers to the department or facility.
- Answers and screens telephone calls and takes accurate messages.
- Distributes passes as required by department or operating unit policy.
- May perform other duties as assigned.
Additional Requirements
Experience - 2 years of relevant administrative office or healthcare experience
Education - High School diploma or equivalent
Inova Benefits and Perks :
- Health, Vision, and Dental Coverage
- Tuition reimbursement and Educational Assistance
- Student loan assistance up to $10,000!
- State-of-the-art medical and training facilities
- Paid parental leave for birth / adoption of a child
- Retirement benefits with match from day one
- Free Parking to all employees
- Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!
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