Job Summary :
This position provides clerical and administrative support for the IIN’s various research, education, and public outreach programs and activities.
Responsibilities include : assisting with small and large events of all types and general clerical support; creating and maintaining associated documents, spreadsheets, databases, for meetings and special events.
Advises supervisor of critical issues.
Responsibilities :
May include but are not limited to :
Event and Program Support
- Coordinates events which may include scheduling rooms and arranging for routine materials, A / V, and refreshments.
- Set-up, monitor, and maintain space during events.
- Place event signage at pre-determined Evanston Campus locations.
- Compiles routine reports, statistics, tables, charts, etc. from readily available information.
- Create and alphabetize event participant name badges.
- Prepare event handouts and other materials.
- Collects agenda items and background materials.
- Organize and maintain event support items and storage.
- Liaise with event vendors and partners.
- Answer event participant queries.
- Additional tasks assigned as necessary.
General Office and Clerical Support
- Update and maintain listservs.
- Post pre-approved social media content on Twitter, FB, LinkedIn, Instagram, and YouTube
- Organize bulletin boards, storage, and other areas.
- Support clerical projects, such as creating documents and managing spreadsheets
- Additional tasks assigned as necessary.
Qualifications :
- Minimum of 1-3 years of administrative, marketing, or events experience.
- Proficiency in Microsoft Office Suite required.
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness.
More information can be found on the webpage.
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations.
We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities.
Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply.
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