Budget Manager

Position Details About the Institution Indiana State University is a Tier 2 national University with a Carnegie classification of doctoral / research.

Nationally ranked and accredited, we are in Terre Haute, IN and have been recognized by the Princeton Review and the Wall Street Journal among the best universities in the Midwest.

Indiana State is one of the most diverse college campuses in Indiana and home to a welcoming community of students, faculty, and staff representing nearly every U.

S. state and 36 countries around the world.

Our beautiful, active, pedestrian-friendly campus is located within walking distance of local shops, restaurants, and activities in Terre Haute’s historic downtown district.

Situated near the Indiana-Illinois border, we are located 70 miles southwest of Indianapolis and within a few hours of major metropolitan centers in St.

Louis, Chicago, and Louisville. On campus, there are 160 student-run organizations, an expansive Student Recreation Center, a Performing Arts Series, and University Speakers Series, among other attractions.

Indiana State Athletics, known as the Fighting Sycamores, fields 15 NCAA Division I athletic teams in the Missouri Valley Conference.

Ranked nationally for social mobility, Indiana State University transforms the lives of our students through experiential learning, community engagement, and career readiness, serving as a dynamic educational partner for businesses and industries throughout the Midwest.

Our faculty provide instruction in small class sizes that provide opportunities for personalized instruction and feedback.

Indiana State supports and recognizes faculty research and scholarship, providing an internal grants resource pool and other forms of support, and awarding faculty research honors each spring.

Indiana State University is a place of belonging where students, faculty, and staff learn, thrive, and grow together.

Indiana State University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace.

We prohibit discrimination and harassment of any kind based on race, color, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), religion, sexual orientation, gender identity, gender expression, age, national origin, status as an individual with a disability, status as a protected veteran, genetic information, political views or activity, or any other applicable legally protected characteristics.

This policy applies to all employment practices within our organization, including recruiting, hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and applicable apprenticeships.

If you need assistance or an accommodation due to disability, you may contact us at [email protected] Comments to Applicants Candidates must be eligible to work in the U.

S. for other than practical training. The university will not provide visa sponsorship for this position.

This position is open until filled. For full consideration, please submit an application by July 9, 2024. Department Budget, Payroll & Risk Mgt Work Schedule M-F 8 : 00 to 4 : 30

Additional Hours may be required specific times of year Notice of Vacancy Number 24-00178 Desired Start Date Open Date 06 / 25 / 2024 Close Date Open Until Filled No Job Category Staff-Non-Exempt Professional Benefits Associated with this Position

Life Insurance : The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits.

The University currently pays the entire cost of coverage.

Medical, Dental and Prescription Drug Coverage : The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products.

Coverage is available on the first of the month following appointment date.

TIAA Retirement Contributions : Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU.

The contributions are vested immediately. There are 40 investment options from which to choose.

TIAA Auto Enroll : New employees are automatically enrolled in a tax deferred retirement program at hire : three (3) percent is deducted before taxes for the program to facilitate retirement planning.

Employees may opt out of the program within 90 days.

• Fee Waiver Program : For the employee, spouse and dependent children : Staff may enroll in up to 18 hours of course work each academic year at a reduced rate.
• Sick Leave : Accrued at a rate of 12 days per fiscal year with unlimited accumulation.
• Vacation : Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter.

Pay level 12 and above accrues 20 vacation days per year

Long Term Disability Coverage : Employees are eligible after three (3) years of continuous, regular employment with the University.

This policy guarantees approved disabled employees a 66 2 / 3 percent income protection (from all sources) after 180 days of continuous total disability.

Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.

Optional Benefits

• Voluntary Life Insurance : Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
• Voluntary Vision Plan : May enroll within the first 31 days of employment date.

Job Summary / Basic Function This position is responsible for coordinating capital project budget transactions and documentation, and assisting the Office of the Vice President for Business Affairs and Finance in day to day office operations.

Duties include preparing monthly capital project reconciliations, processing capital project payments & transactions, organizing capital project documentation, providing support to Facilities Management and external vendors regarding capital project budget and / or payment inquiries.

In addition, this position will review and process budget information including salary and benefits data and audit internal and external departmental reports for accuracy.

Specific Responsibilities Required Relevant Education & Experience Bachelor’s Degree (4 Years); Experience 2-4 Years Required Field(s) of Study NA Preferred Relevant Education and Experience Business, Accounting, Finance Supervisory Responsibilities This job has no supervisory responsibilities.

Required Certificates, Licenses and Registrations Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations Preferred Other Certificates, Licenses and Registrations Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Experience with budget management, Experience with Higher Education ERP systems like Banner, Experience with report writing software like Argos, Cognos or Access, Math and basic accounting skills, Proficiency with Microsoft Office and other computer applications, Proven verbal and written communication skills Other Knowledge, Skills and Abilities Qualifications & Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information on this description is designed to indicate the general nature and level of work performed by employees within the classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

NCAA Guidelines

All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith.

For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator / compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation.

Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and / or termination of the employment relationship with ISU.

Position Reappointment Required No Job Duties Essential Duties and Responsibilities Maintain and balance monthly capital project reconciliations.

Process capital project check requests, payment applications, Procard purchases, change orders & requisitions. Track project progress and prepare escrow payments and claims to the State of Indiana.

Essential Duties and Responsibilities Review and process budget information, including data entry of salary, benefits, and other budget data.

Monitor EPAFs to ensure salary budget and position changes are updated. Essential Duties and Responsibilities Monitor ATS system for budget approvals and provide appropriate information to secure approvals following established procedures.

Provide support for Director with Banner Budget Development including reviewing budgets for accuracy and balancing totals for upload process.

Essential Duties and Responsibilities Run Banner budget reports and update various internal reports such as vacancy report, overtime report, staffing reports, and designated / auxiliary unit reports as needed.

Assist other units with operational budget questions. Essential Duties and Responsibilities Provide support for Facilities Management and external vendors regarding capital projects (e.

g., payments, purchase orders, contracts). Essential Duties and Responsibilities Audit internal and external departmental reports for accuracy including the University staffing report, salary book, Board of Trustee salary informational items, and Budget Office salary reports.

Essential Duties and Responsibilities Provide support to Director, Executive Director and Vice President on various budget reports, projects and requests.

Essential Duties and Responsibilities Performs other duties as assigned.