Primary Responsibilities and Essential Functions
- Responsible for the handling of a wide variety of situations and conflicts involving the clerical and administrative function of the office.
- Prioritize inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
- Responsible for confidential and time sensitive material and uses a high degree of discretion.
- Prepare routine and advanced correspondence including letters, memoranda and reports. Writes error-free, eloquent emails and letters.
- Responsible for the department-wide ordering of office supplies.
- May direct and lead the work of others.
- Responsible for reconciling credit card expense reports monthly.
- Provide sophisticated calendar management.
- Manage incoming calls, and prioritizes phone messages, emails and mail.
- Handles executive calls and visitors with grace, sophistication and professionalism.
- Act as a liaison to other departments across the organization.
- Perform other job related duties as requested.
Qualifications
- At least 1 year of work experience including excellent grammar and organizational skills.
- Working knowledge of general office equipment.
- Demonstrate a high level of responsibility and display good judgment, accuracy and discretion.
- The ability to work well in a team environment, handle stress in a constantly changing environment, and multi-task various projects and / or situations under pressure.
- Excellent customer service skills.
- Have interpersonal skills to deal effectively with all business contacts.
- Professional appearance and demeanor.
- Work varied shifts, including weekends and holidays
- Mastery knowledge and computer skills including Microsoft Word and Excel
- High school diploma or equivalent
- Able to effectively communicate in English, in both written and oral forms.
- Good work ethics.
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