LEA Business Manager I

Position Details

Summary : The LEA Business Manager will provide financial leadership for the local districts / schools to which they are assigned.

This includes the budgeting, accounting, reporting, and control procedures for all of the funds maintained by the assigned local districts.

An orientation toward customer service must be obvious in the performance of all job duties. The LEA Business Manager I must be a collaborative leader and have the ability to manage all the financial matters of the districts.

The LEA Business Manager I must be able to work effectively and communicate well with fellow ISD employees as well as all stakeholders of the local districts.

Essential Duties and Responsibilities : Work is performed under the general supervision of the Director of Business Services at the ISD.

The LEA Business Manager is also accountable to the Superintendent of the local district(s) the employee supports. General responsibilities of this position include the following (does not include all tasks employee may be expected to perform) :

• Responsible for all accounting and financial matters of the district Maintain chart of accounts for the accounting systemEmploy sound accounting practices to assure adequate records revealing the administration of the budgetPrepare, enter and maintain general journal entries as necessaryMaintain written manuals, procedures, suspense files, requisitions, purchasing, budgeting and payments in compliance with acceptable accounting standards and district, state and federal guidelines
• Preparation of the district’s annual budget Budget development and all steps related to review and approval with the Superintendent and Board of EducationPrepare all budget amendments as requiredPrepare monthly reports tracking actual spending versus budget
• Month end close of financial system Reconciliation of identified key cash and other balance sheet accountsMonthly reconciliation of all bank statements
• Internal controls and annual audit Preparation of various schedules and data gathering for annual audit requirementsKey interface with the auditors during the annual auditWrite the Management Discussion and Analysis (MD&A) for Audit ReportSubmission of all required reports and related follow-up actions as appropriateMaintain system of internal control procedures for the districtMonitor all funds for proper accounting and approval of expenditures for all fundsAssist the Superintendent in carrying out all necessary functions of the district’s operation according to the adopted budget, policies of the district, laws of the state and generally accepted accounting principles
• Preparation of required reports and schedules : Monthly Financial reportBalance SheetRevenue & Expenditure detailsCash FlowAll reports for various title funds including annual consolidated applicationRequired local, state and federal reports (FID, SE-4096, etc.)
• Oversee financial functions being performed for the district by other ISD staff members District payroll and related payroll taxesEnsure all of the district’s financial obligations are paid on a timely basisRequire a regular requisition procedure from all employees properly channeled through principals, directors and other staff members in sufficient time for cost-effective purchase of supplies through competitive biddingDetermine annual millage rates for operational and debt funds, prepare L-4029 for board approvalReconcile property taxes received from the townshipInvest all receipts and cash reserves according to district policies, the investment laws of the state and the cash flow needs of the district
• Other Attend all board meetings, committee meetings and special meetings of the Board of Education and present financial information as needed.

Participate in the negotiation of employment contracts for organized employee groups and individual contracts.Maintain and update the district Capital Asset Inventory on an annual basisUsing appropriate counsel, prepare and analyze bond issues, debt repayment schedules and long range financial projections for the superintendent and board of educationEnsure that bids are periodically solicited for food service management and make a recommendation to the board.

Ensure the district maintains adequate insurance for worker’s compensation, general liability, errors and omissions to cover liabilities related to property and actions of district employees and that bids for such coverage are periodically solicited and reviewedUse a personal motor vehicle to travel between work sites

Maintain professional certification and up-to-date knowledge of school finance issues Maintain membership in appropriate professional organization (e.

g., MSBO) and participate in regular continuing education, seminars and certification coursesMonitor and review state and federal legislation, particularly related to budgets and school financing, and advise Superintendent on issues impacting the district

Education and Experience : Bachelor’s degree in accounting, finance, or business is required. Master’s degree in accounting, finance, or business is a plus.

Five years’ experience in Michigan public school finance or comparable business office positions required. Strong preference will be given to those with previous experience as a business manager in Michigan schools.

Familiarity with schools in Jackson County would also be a plus.

Certificates, Licenses, Registrations : MSBO Business Office Manager (or equivalent) certification will be required and must be pursued if not already held by anyone in this position.

MSBO Chief Financial Officer certification preferred. Valid Michigan driver’s license and good driving record required.

Employment Date, Salary, and Fringe Benefits : Anticipated employment date is as soon as possible. This is a 52-week position.

Placement on the Administrator / Coordinator salary schedule depends upon qualifications and experience; new employee starting salary range is $75,589-$90,400.

Paid health, dental, vision, life and long-term disability insurances, along with sick and vacation days. This position is FLSA exempt.