Oncology Data Specialist-CTR Certified (Outpatient Clinic)-Full Time Days

Job Summary

This position is accountable to maintain the Hospital based registry of cancer patients including identification, abstracting, reporting, follow-up and statistical compilation in order to participate in local, state and national registration programs in addition to assisting in the maintenance of a hospital-wide cancer program in compliance with regulatory requirements.

This position must demonstrate a commitment of quality service to our patients, the public and our co-workers.

Essential Functions & Responsibilities :

• Manages and operates an American College of Surgeons (ACoS) approved cancer registry under the guidelines of the Virginia Department of Health (VDH).
• Participates in the Cancer Committee quarterly meetings by providing Registry dashboard information.
• Coordinates weekly, multi-disciplinary cancer conferences, including collaborating with physicians, and with radiology and pathology departments.
• Maintains cancer conference documentation that includes attendance of required disciplines, case mix, case stage, histology, treatment guidelines and prognostic indicators to meet Commission on Cancer requirements.
• Trains and mentors other Cancer Registry staff as directed by the Regional Cancer Center Administration Manager.
• Performs case ascertainment procedures to ensure accurate and complete capture of cases diagnosed and / or treated at MWHC and in affiliated physicians’ offices in a timely manner.
• Identifies all cases for inclusion in the Cancer Registry Database according to ACoS and VDH Reportable List.
• Maintains familiarity with ACoS and VDH Reportable Lists and identifies qualified cases for inclusion in the Cancer Registry database.
• Accurately analyzes, codes, and abstracts patient case information into the registry software system within six months of first contact and annually for follow up.
• Determines collaborative staging for cancer cases not staged by physician.
• Communicates with physicians and / or physician office mangers on missing reports or documentation needed for abstracting.
• Responds to data requests and generates outcome reports and interpretation.
• Transmits hospital cancer data to the Virginia Cancer Registry and the National Cancer Data Base as specified by these entities for inclusion in state and national oncology statistics.
• Assists in the development and ongoing revision of policies and procedures relative to the cancer registry operations and abstracting.
• Maintains knowledge and proficiency in cancer registry operations within the guidelines of the American College of Surgeons, Commission on Cancer Program Standards.
• Maintains professional activities to remain current with cancer treatment developments, registry operations, accreditation requirements and certification for tumor registrar (CTR).
• Participates in community outreach projects and assist local and national agencies in providing cancer education and services.
• Performs other duties as assigned.

Qualifications :

• CTR certification, required.
• Associates degree preferred in an allied health field, preferred.
• Experience utilizing medical terminology, anatomy, and physiology, required.
• Experience with computerized systems, including Microsoft Excel and Microsoft Word, required.
• One year experience in an ACOS approved cancer registry, preferred.
• Prior experience working with physicians, preferred.

As an EOE / AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.