Administrative Assistant - Court Services

Salary to be commensurate with qualifications This is an in-person position and is not eligible for remote work. This position has an anticipated work schedule of Monday - Friday, 9 : 30am - 5 : 30pm, subject to change.

Under FLSA guidelines, this position is non-exempt. Please be advised this position may close on or after 9 / 30 / 2024, without advance notice, should we receive a sufficient number of applicants.

Maintains records of the Court Services Section. Ensures inmates are scheduled to appear in the proper courts and are taken to the courts at the appropriate times by deputies assigned to the Court Services Section.

Answers telephone inquiries concerning the Court Services Section function. Actively maintains a liaison relationship between the Sheriff's Office and Judicial Staff.

Greets visitors and provides general information to the public concerning Court Services procedures. Verifies district and county court dockets with detention facility rosters and in-custody list.

Verifies names and housing locations of inmates required for court appearances. * Answers telephone, electronic, and in-person communication inquiries from the courts and public concerning Court and Transport functions.

• Distributes court paperwork concerning inmates; notarize documents for criminal filings. Coordinates staffing, vehicle, and trial boards.
• Prepares afternoon docket and assigns inmates to holding cells in the courthouse.* Monitors holding cell cameras for potential emergencies.

Respond to intercom calls from inmates in holding cells. Radios dispatch for all inmate movement; announces emergencies.

• Acts as command post during critical and non-critical incidents to include assessing courthouse cameras.* Verifies warrants utilizing the National Crime Information Center (NCIC) and Colorado Crime Information Center (CCIC) to include criminal and driving history.
• Collects and verifies information from the Colorado State Data Access System.* Maintains office inventory and orders supplies.

Monitors budget for the section.* Maintains log of significant activities and of vehicle transports; maintains daily and monthly statistical reports.

• Creates and maintains various forms and spreadsheets.* Respond to inmate requests (kites), to include communicating with judicial staff to coordinate court appearances.
• Performs other duties as required.Knowledge, Skills, and Abilities : * Must be honest, truthful, trustworthy, and possess a high degree of personal integrity.
• Must be organized and possess the ability to manage multiple tasks and reprioritize as work situations change.* High level of interpersonal skills and integrity to handle sensitive and confidential situations and information.
• Ability to analyze data and statistics, prepare statistical reports, and deliver information in an accurate and comprehensible manner.
• Ability to use handheld radios.* Ability to work independently, exercise sound judgment, work under pressure at multiple tasks, and be organized.
• Ability to use standard office equipment, including telephone, computer, Microsoft Office applications, fax machine, and copier.
• Maintain regular and punctual attendance. Required Education and Experience : * High school diploma or equivalent education.
• Minimum one year office / clerical experience.* Any equivalent combination of related education and work experience that satisfy the requirements of the job will be considered.

Licenses / Certificates : * Must possess and maintain a valid driver's license.* NCIC / CCIC Certification required.* Must obtain and maintain Criminal Justice Information System (CJIS) Compliance within six months of employment.

Public Notary License preferred. Pre-Employment Requirements : * Must pass background investigation, truth verification examination and drug screen.

Duties are performed in an office environment, in a potentially stressful environment. May encounter some hazards to personal safety through contact with potentially violent inmates.