Finance & Accounting Coordinator

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EOC Job Description

Title : Finance & Accounting Coordinator

Department : Finance

Salary Grade : 5

Salary Range : 61,800 65,920 70,040.

FLSA Classification : Non-exempt

EEO Code : 5

Version Date : October 2024

Reports to : Director of Finance

JOB SUMMARY

The Accounting Coordinator reports to the Director of Finance and will primarily work with multiple programs within the organization to ensure that everyone has the information they need to do their job effectively.

This may include assistance with accounts payable, general ledger, annual audits, and other financial reporting processes with the assistance of the Finance Manager interacting with accounting, etc.

Essential Functions

Assist with accounts payable and receivables, issuing invoices, resolving account discrepancies, assisting with bank reconciliations, and audits, as well as performing bookkeeping functions and other administrative tasks as needed.

Assists in month-end accounting close functions to include journal entries and account reconciliations

Scan payable invoices received and send them to the appropriate person for approval; enter approved payable invoices into NetSuite, upload the backup

Provide invoice support to program managers and reconciliation to Net Suite reports

Obtain W-9’s from vendors

Enter new vendors into the Net Suite system

Run reports from the postage machine, and copiers, enter spreadsheet, and create invoice payments in NetSuite

Assist with billing of accounts receivable

Track MasterCard receipts and create payment invoices in NetSuite

Run monthly Budget vs Actual reports for program managers

Assist with year-end closing tasks, audit tasks, annual budget process, taxes, and 1099 filing

Assist in processing vendor and employee payments

Maintain vendor contact information as necessary and assist the Finance Manager and DOF with other tasks as required

Administrative Duties :

Coordinate office supply orders and tracking

Attending staff, program, and community meetings as required

Schedule and assist with meetings as required

Process incoming mail and make deposits regularly

Other duties as assigned

Knowledge, Skills, and Abilities

Analytical skills and knowledge of accounting principles

Ability to work with staff at all levels in the organization

Mature, responsible, and trustworthy

Ability to work independently or with minimal supervision

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

1-2 years of accounting and AP / AR, payables experience

Working knowledge of computers and software programs MS Office -Word, Excel, and Outlook

Must be highly organized

Preferred Qualifications

Knowledge of NetSuite accounting software

Experience assisting with budgets

Experience assisting with financial audits

Experience in nonprofit accounting

Physical Demands / Working Conditions

Valid Driver’s License required or the ability to be present to meet at various locations, and times as required

Standing, walking, sitting, lifting, carrying, talking, hearing

Work Environment

Hybrid office location in downtown Denver and employees’ home or remote Colorado location

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