The Nemours Health System is currently seeking an Associate Director, Special Events to support our Institutional Advancement Team.
This position will be based in Jacksonville, FL or Wilmington, DE.
Primary Functions :
The Associate Director, Special Events effectively manages fundraising, cultivation, and stewardship events to enhance the visibility of Nemours Children's Health and promote a positive institutional image among a variety of constituents, including donors, prospects and other community stakeholders.
The Associate Director reports directly to the Assistant Vice President, Special Events and works collaboratively with colleagues in Institutional Advancement and across the Enterprise.
Essential Functions :
- Provides support to the Assistant Vice President, Special Events to implement strategic events and programs.
- Manages and coordinates all aspects of event planning and execution including but not limited to contracting with vendors to provide goods and services, parking, security, site selection, booking event space, solicitating catering bids, arranging food and beverage, arranging audio / visual equipment, ensuring decor, ordering guest gifts.
- Coordinates the development, organization, and distribution of event communications; invitation design, creation, and communication strategy / distribution;
speaker remarks. Prepares program materials, briefing materials, preps speakers and other essentials to ensure staff and constituents are prepared.
- Creates detailed event master planning timelines.
- Completes all event follow-up and acknowledgements; evaluates events and suggest changes as needed.
- Develops, manages, and maintains budgets, deposit requests and post event invoicing and final expense reconciliation.
- Manage and develop event fundraising committees. Responsibilities include organizing monthly planning meetings, developing meeting agendas, transcribing meeting minutes and tracking follow-up tasks.
Meets and exceeds fundraising goals for fundraising events.
- Works closely with the Assistant Vice President and Special Events team and Corporate Alliance team on special event sponsorship materials and fulfillment.
- Represents Nemours as a professional associate at all times in attitude, dress and interaction.
- Other duties as assigned by supervisor.
Job Requirements :
- Bachelor's Degree Required
- 3-5 years of related experience required
Associate Director, Special Events
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