Administrative Assistant

job summary : Responsibilities :

Responsibilities :

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.

Skills : Work orders, Purchase Orders, Administrative Duties, Calendar Management, Creating Presentations, Scheduling Appointments, Microsoft Excel, QuickBooks, Filing, Handling Confidential Information, Bookkeeping, Legal Drafting, Invoicing, Expense Reports Experience : Experienced3 year(s)

responsibilities :

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.

The essential functions of this role include :

working in a smoke free environment

qualifications : Experience

Experience

• Experienced
• 3 years

Education

Associates (required)

skills :

• Work orders (1 year of experience is preferred)
• Purchase Orders (1 year of experience is preferred)
• Administrative Duties (3 years of experience is required)
• Calendar Management (2 years of experience is required)
• Creating Presentations
• Scheduling Appointments (2 years of experience is required)
• Microsoft Excel (3 years of experience is required)
• QuickBooks
• Filing (1 year of experience is preferred)
• Handling Confidential Information
• Bookkeeping (2 years of experience is preferred)
• Legal Drafting
• Invoicing
• Expense Reports (1 year of experience is required)
30+ days ago