Program Assistant

JOB SUMMARY :

The Program Assistant is responsible for the overall administration and maintenance of the Student Support Services office.

He / she is responsible for the management of student assistants and peer mentors / leaders, the facilitation of educational / social workshops / discussions, and the development and implementation of the program tutorial component.

In addition, he / she will assist with the preparation of reports for both the Division of Student Affairs and the Department of Education.

RESPONSIBILITIES :

• Develop, facilitate, and create outcomes assessments for educational, social, and cultural workshops / discussions, targeted to program participants.
• Manage student assistants and peer mentors / leaders including the development and maintenance of student employee budget and scheduling.
• Maintain the tutoring component of the program including the hiring and scheduling of tutors and the tracking of program participant’s academic progress.
• Type (word process) / develop correspondence that may include letters, requisitions, proposals, memorandums, reports, and various forms.
• Maintain all data entry records and project files according to proposed guidelines.
• Serve as the department receptionist; answer the telephone; respond to inquiries concerning the Student Support Services Project; arrange meetings, etc.
• Perform a variety of office duties such as using copying and fax equipment, ordering supplies, and making travel arrangements for the project staff.
• Perform bookkeeping duties and maintain budget information regarding invoices, payroll, etc.
• Maintain project and office activities calendar.
• Participate in staff development and in-service meetings.
• Produce camera-ready brochures, flyers, etc.
• Adhere to college policies.
• Report to the project director.
• Complete other duties as assigned.

EDUCATION : Bachelor’s degree from an accredited college. Note : Applicants who do not possess the required education may substitute experience on a year for year basis.

Note : Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining tow (2) years of education.

EXPERIENCE :

• Have experience with the PeopleSoft Student Administration Module.
• Possess strong filing and computer skills and have knowledge of specific programs, i.e., MS Office Excel, Access, and Word.
• Know how to operate office machines and equipment.
• Have the ability to prepare and present clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
• Possess minimal supervisory and general office management skills.
• Possess the ability to facilitate outcomes oriented educational, social, interpersonal workshops / discussions.
• Possess the ability to complete assigned duties in a timely manner, as well as to perform multiple tasks.
• Have the ability to deal with the public in a courteous, professional manner.

PREFERRED :

Bilingual (English & Spanish)

New Residency Law

Effective September 1, 2011 all employees of State and Local Government must reside in the State of New Jersey, unless exempted under law.

If you already work for State or local government as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey.

However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey.

If you do not do so, you are subject to removal from your office, position or employment."

New Jersey City University is an equal opportunity institution encouraging a diverse pool of applicants.

New Jersey City University is a Tobacco and Smoke Free Campus. For the health of our employees, students and visitors, smoking, vaping and tobacco use is not permitted on campus.

This includes all buildings, grounds and parking lots.

SAME Applicants : Candidates applying under the New Jersey SAME program, must include a Schedule A or B letter with other supporting documents (resume, proof of degree, etc.

by the closing date indicated above. For more information, please visit , email : SAME@csc.nj.gov, or call CSC at (833) 691-0404

CUT-OFF DATE FOR FILING APPLICATION : Open until filled