POSITION FUNCTION / OVERVIEW :
The purpose of this position is to provide executive support to the CEO in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.
Serve as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts;
and oversees special projects.
PRIMARY DUTIES / RESPONSIBILITIES :
- Promote the mission, values and vision of the organization.
- Provide excellent customer service for patients and clients; practices confidentiality and privacy protocols in accordance with HIPPA requirements.
- Maintain adherence to HIPPA requirements with all communication and correspondence.
EXECUTIVE SUPPORT :
- Completes a broad variety of administrative tasks for the CEO including : managing an extremely active calendar of appointments;
- composing and preparing correspondence that is sometimes confidential; arranging of travel plans, itineraries and agendas;
and compiling documents for travel related meetings.
- Plans, coordinates and ensures the CEO's schedule is followed and respected.
- Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Builds relationships which are crucial to the success of the organization, and manages a variety of special projects for the CEO.
- Successfully completes critical aspects of deliverables, including drafting acknowledgment letters, personal correspondence and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Handle miscellaneous personal support to the Executive Team to ensure time and attention can remain focused on corporate needs.
QUALIFICATIONS REQUIRED :
- High School Diploma or GED equivalent, required; Associate's Degree or Bachelor's Degree in Business Administration or related field, preferred.
- Minimum of two (2) years of relevant, progressive management or Executive Assistant experience is preferred - ideally within the behavioral healthcare or human services related industry.
- Working knowledge of DCF and Joint Commission regulations.
- Relevant computer software and hardware applications proficiency - Word, Excel, PowerPoint, payroll processing applications (i.
e. ADP, Paychex, etc.), HRIS applications.
Critical thinking skills, decisive judgment and the ability to work with minimal supervision.
SKILLS :
- Strong communication skills, both written and verbal; ability to communicate effectively with executive management team, directors, administrative staff, employees and volunteers.
- Ability to work independently, manage multiple tasks, and set priorities.
- Must be able to make decisions in a fair and unbiased manner.
- Ability to research, evaluate and analyze techniques, methods and procedures as they pertain to human resources.
- Ability to handle highly sensitive and confidential information; high level of confidentiality.
- Excellent interpersonal and customer-facing skills.
- The ability to work accurately, with attention to detail.
2 days ago