SUMMARY :
Executive Assistant will manage general office duties to ensure company processes run smoothly, assist with the President’s duties and correspond with clients, business partners and vendors.
This position supports the day to day needs of President / Executives.
You will be also assigned as a project leader, guides a team to complete a project or goal for a company growth or smooth company operations
Their responsibilities include :
- Planning : Creating plans and schedules, and setting objectives
- Assigning tasks : Delegating roles and responsibilities to team members
- Providing support : Mentoring and guiding the team throughout the project
- Communicating : Facilitating communication to convey ideas and direct the team
- Managing risks : Proactively identifying and mitigating risks
- Resolving conflicts : Facilitating conversations to address disagreements and potential issues
- Motivating : Motivating team members to facilitate progress
- Reporting : Developing progress reports for projects
- Document Management : Managing sensitive documents, reports, and presentations, often preparing them for review.
- Office Management : Overseeing office operations, ensuring that administrative tasks run smoothly, and acting as a liaison between departments.
- Event Planning : Organizing company events, conferences, and executive team meetings.
- Expense Reporting : Tracking and reporting on executive expenses, managing budgets, and processing reimbursements.
- Confidentiality : Handling sensitive information with discretion and maintaining high levels of confidentiality.
EDUCATION :
BSc / BA in business administration or relevant field will be a plus
EXPERIENCE and SKILLS :
- Bilingual in English / Japanese
- Ability to type with enough speed and accuracy
- Ability to be a strong team player required
- Ability to multi-task, meet deadlines and schedules, and manage work load, required
- Excellent communication skills, both spoken and written required
- Solid research abilities, including critical thinking and analysis required
- Strong computer proficiency such as Microsoft Office (Word / Excel / PowerPoint)
- Effective leadership and decision-making
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