Administrative Assistant

Job No : 537905; 4 / 12 / 2024

ADMINISTRATIVE ASSISTANT

Administrative Support Coordinator II

Athletics

Salary Range : $3,865 - $6,336 / Monthly (Budgeted Hiring Salary Range : $3,865 - $5,033 / Monthly)

Work Schedule : Full-Time, Monday Friday, 8 : 00 . to 5 : 00 .; non-exempt classification.

Essential Functions : This position involves supervising the Division of Intercollegiate Athletics and providing administrative support to the Athletic Director.

Responsibilities include managing office operations, coordinating with various stakeholders, supporting senior leadership, organizing special projects and events, handling HR tasks, ensuring compliance with deadlines, managing evaluations for head coaches, overseeing payroll, and acting as a resource for operational manual changes.

Additionally, the job involves providing office support by managing the Executive Director's daily tasks, handling appointments, meetings, events, correspondence, travel arrangements, and maintaining confidential information.

Required Qualifications & Experience : Several years of related office work experience. The incumbent should have fully functional knowledge of and skill in standard office procedures and practices and an ability to understand and operate in various organizational structures.

Additionally, the incumbent must have a thorough knowledge of English grammar, spelling, and punctuation and clearly communicate orally and in writing.

The incumbent must have the ability to use and quickly learn new office support technology systems and software packages.

The incumbent must have a demonstrated interest and / or ability to work in a multicultural / multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University.

Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position.

As a part of the recruitment process a task will be required.

California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.

Closing Date : Review of applications will begin on April 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual.

To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs.

Candidates must demonstrate ability and / or interest in working in a multicultural / multiethnic environment. Certain positions require fingerprinting.

The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship.

We are an Equal Opportunity / Title IX Employer.

To obtain employment information for the impaired call :

TDD Line (323) 343-3670

24-hour Dial-A-Job Line (323) 343-3678