TEMPORARY - OFFICE ADMINISTRATIVE ATTENDANT I (MUSEUMS/PARKS AND RECREATION DEPARTMENT)

Posting Title Temporary - Office Administrative Attendant I (Museums Division / Parks and Recreation Department) Minimum Qualifications Education and / or Equivalent Experience :

• Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical / secretarial experience.
• Education and or experience will substitute for the minimum qualifications.

Licenses or Certifications :

None.

The City of Austin Parks and Recreation Department (PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community.

Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click for more information.

The temporary Office Administrative Attendant I is to provide customer service to our patrons and customers by answering questions, taking payments, assisting with questions while working with diverse populations and communities, including interacting with individuals of diverse social, cultural, economic and educational backgrounds.

Successful applicants must demonstrate strong leadership, exhibit creative thinking, exercise good judgment, and have excellent communication skills.

Application Instructions / Job Requirements :

Application : A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and / or volunteer) related to this job posting up to 10 years or more;

this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application.

Statements such as See Resume will not be accepted and a resume alone will not be accepted in lieu of a complete online application.

• Skills Assessments : Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews : PARD may conduct virtual interviews.
• Military / Veteran : An applicant claiming Military / Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Physical Requirements : Tasks involve bending, lifting, walking, carrying or using a force equal to lifting up to ten (10) pounds.

Must be physically and mentally able to communicate, respond and work with participants needs and safety issues; and tolerate loud noise associated with enthusiasm and excitement.

• Multiple Postings : This is a multi-position posting and multiple candidates may be hired from this recruitment. If you are not contacted 10 business days after the recruitment closes, you are not moving forward in the recruitment process and we encourage you to review our other City of Austin recruitment(s).
• Posting Guidelines : PARD reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs.

This posting may be used to fill other vacancies in other divisions / work locations within the City of Austin Parks and Recreation Department.

Decisions on assigned selection will be made at the time of hire based on the business needs of the department.

Travel : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin , you may drive when necessary to multiple locations as part of your regular job duties.

Otherwise, you are responsible for getting to and from these locations.

Tobacco and Vape-Free Workplace : PARD work site locations are tobacco-free. Use of tobacco products and / or e-cigarettes is not permitted on any PARD work site including construction sites, parking lots, garages or in any personal vehicles located on the premises.

Work Location / Schedule :

• Variable work schedule, up to 20-30 hours per week.
• Hours and days vary based on the facility needs and you may be required to work during special events outside the normal hours.
• Evenings, Weekends, & Holidays may be required.
• Work schedule and location is subject to change based on department needs and programs.

Location 1006 Congress Ave, Austin, TX 78701 Preferred Qualifications Preferred Experience :

Experience with cash handling, record keeping and file maintenance.

Preferred Knowledge and Skills :

• Knowledge of History and / or Art.
• Ability to fluently communicate (reading, writing, speaking) in English and Spanish.

Other :

Ability to travel to more than one location.

Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following.

Other related duties may be assigned.

• Greets visitors, handles their inquiries, and directs them to the appropriate person.
• Answers multi-line telephones, or two-way radios and directs calls or takes messages.
• Maintains office supply inventories by placing orders.
• Schedules and coordinates meetings.
• Distributes, disperses, and reconciles petty cash requests.
• Types letters, memos, forms and other correspondence.
• Picks up, sorts and delivers mail to appropriate person.
• Files and retrieves documents, records and reports.
• Maintains records, enters data and retrieves data as needed.
• Analyzes and interprets data and prepares reports.

Responsibilities Supervision and / or Leadership Exercised :

None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques and methods.
• Knowledge of city practices, policy and procedures.
• Skill in oral and written communications.
• Skill in using computers and related software.
• Skill in handling multiple tasks and prioritizing.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to establish and maintain good working relationships with city employees and the public.

Information For City Employees : If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

• Open Ended Question)
• None
• Beginner
• Intermediate
• Advanced
• Please describe your previous experience in the arts as is relates to this position. (Open Ended Question)
26 days ago