Secretary IV- English

Secretary IV- English

Wayne State University is searching for an experienced Secretary IV- English at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education.

Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties) :

Perform the full rangeof responsible secretarial functions as well as delegated complexadministrative duties for an assigned academic or administrative unit in aSchool, College, Division or Center / Institute of the University.

Organize, monitor and expedite the workflow in anassigned office. Route and answerroutine correspondence and inquiries not requiring supervisory review.

Identify and resolve operational problems andinitiate follow-up actions on pending matters.

Performliaison functions between assigned unit and internal and externalcontacts. Provide advice regardingpolicies and procedures.

Provide andobtain information concerning projects and unit activities and communicatesupervisors' intentions and preferences.

Coordinateand process academic and non-academic personnel paperwork including full-timefaculty. Identify and resolve processingproblems to ensure personnel matters are affected in a timely manner.

Performcomplex typing duties and process complex documentation with the use ofappropriate software, record and format minutes, type chemical structuresand perform layout duties and complex spreadsheet design.

Performbookkeeping duties including the tracking and monitoring of expenditures andthe analyzing and projection of funds and financial data.

May prepare routine monthly reports.

Providefunctional supervision of clerical support staff. Interview prospective clerical personnel andrecommend for employment.

Distributework and review for completeness and accuracy. Train in appropriate methods andprocedures.

Keepcalendar, schedule appointments and make arrangements for meetings andconferences. Make appropriate complextravel arrangements as needed.

Performrelated work as assigned.

Unique duties :

This classification necessitates a high degree of independent judgment, discretion and knowledge ( knowledge of supervisors job and method of operation, thorough understanding of the policies and procedures of the assigned unit as well as related operations, internal and external contracts, etc.

of an assigned unit of the University. Incumbents are expected to use the most advanced office machinery including desktop publishing, graphics and spreadsheet applications.

This classification is in frequent contact with positions at all levels of the University and has frequent access to highly confidential information and files.

This classification is located in an academic and administrative office in a School, College, Division or Center / Institute at the University.

This classification reports to and receives work direction from a professional or management level position.

Qualifications :

High school graduate with additional business-related courses or an equivalent combination of education and / or experience.

Abilityto operate the most advanced office equipment, including software necessary fordesktop publishing, complex spreadsheet design and complex graphics.

Experienceproviding functional supervision and work leadership to clerical support staff.

Excellentorganizational skills including the ability to prioritize office workload andresolve operational problems.

Excellentcommunication skills, including ability to disseminate instructions andinformation.

Abilityto communicate effectively with others.

Abilityto perform bookkeeping duties, including ability to analyze data and makeprojections.

Abilityto type with speed and accuracy, may include scientific terminology andmathematical equations.

Knowledgeof University policies and procedures preferred.

School / College / Division :

H12 - College of Liberal Arts & Science

Primary department : H0307 - English

H0307 - English

Employment type :

• Regular Employee
• Job type : Full Time
• Job category : Staff / Administrative

Funding / salary information :

• Compensation type : Annual Salary
• Salary minimum : $36,574
• Salary hire maximum : $43,894

Working conditions :

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Job openings :

Number of openings : 1

Background check requirements :

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work.

If you are offered employment, the university will inform you if a background check is required.