Executive Administrative Assistant

Our client is seeking an EXECUTIVE ADMIN ASSISTANT to join their team on either a contract to hire or a direct hire onsite position in Irving, TX.

Our client is a dynamic and fast-paced organization seeking a self-motivated Executive Administrative Assistant. This role requires a candidate with strong organizational skills, excellent communication abilities, and the ability to multi-task and prioritize effectively in support of their Chief Information Officer (CIO).

Key Responsibilities :

• Manage sensitive matters with high confidentiality and discretion.
• Provide comprehensive administrative support to the CIO by organizing, scheduling, and preparing for meetings, including creating agendas, taking meeting minutes, and ensuring follow-up on action items.
• Arrange travel and accommodation for the CIO.
• Prepare and manage expense reports.
• Demonstrate excellent communication and time management skills; proven ability to meet deadlines.
• Function well in a high-paced environment; perform additional duties as assigned by executives.
• Consistently maintain a positive and collaborative attitude with all staff, visitors, and clients, demonstrating professionalism.
• Assist with the coordination of event logistics, including on-site venue management, food & beverage, AV and vendor management, transportation, and basic administrative tasks.
• Provide support to other departments’ management teams as needed.

Requirements :

• 3-5 years of experience in a support role working with an executive.
• Internally motivated with a proven ability to work on projects with limited supervision.
• Ability to plan, organize, and manage time across multiple tasks working individually or as a member of a cross-functional team.
• Comprehensive knowledge of Microsoft Office applications.
• Strong organizational skills and detail-orientation.
• Ability to work well with all levels within the company.

Competencies :

• Servant leadership mindset, with a focus on supporting and enabling others to perform at their best.
• Strong problem-solving abilities and resourcefulness.
• High degree of professionalism and ability to handle sensitive information with discretion.

Compensation

• $35- to $45 per hour if contract to hire
• $75,000 to $85,000 base plus profit share if direct hire.

Note : Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description.

All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit to contact us if you are an individual with a disability and require accommodation in the application process.