Accounting Aide - Parks

JOB SUMMARY

Under general supervision, coordinates contractspecifications and internal / external studies; maintains and improves upon the financial reporting system that tracks project budgets and expenditure activities;

comparesinformation that includes forecasting and / or current analysis of Planning Division's budgets; and, assists managementwith various administrative functions.

ESSENTIAL FUNCTIONS :

• Assist in the management of various administrative functions of the Planning Division, such as, personnel (employment and payroll), annual and monthly budget, office operations, and record management.
• Maintain and improve upon a financial reporting system that tracks project budgets and expenditure activities for multiple ongoing construction projects and generate simple to complex reports and comparative information that includes forecasting and / or current analysis of the Planning Division's bond, park fee, general fund and capital maintenance program budgets.
• Coordinate contract specifications and documents for procurement of supplies and materials, capital items, and professional services.
• Coordinate internal and external studies which may include and analysis of historical information, benchmarking and customer information and report findings and recommendations in an effort to assist managements in decision making.
• Oversee the ongoing maintenance and data entry of a formal asset tracking, control, and inventory database system.

OTHER JOB FUNCTIONS :

• Assist in the planning, coordination and preparation of the division's annual operating budget process.
• Administer local, state, and federal grants.
• Work and navigate proficiently with a variety of computer software programs, such as Microsoft : Excel, Word, Access and PowerPoint, Quicken, etc.
• Work effectively with the public and city staff to address inquiries for information, assistance, and resolution of complaints.

MINIMUM QUALIFICATIONS :

Knowledge, Skills and Abilities Required :

• Knowledge of general budget concepts as they relate to municipal government.
• Knowledge of modemoffice methods and procedures.
• Knowledge of basic accountingand auditing procedures. Knowledge (extensive) of Excel spreadsheet applications.
• Skill in using a personal computer and a variety of software programs including MS Office 97and Quicken.
• Skill in communication with other city employees and the public through effective oral and written methods.
• Skill in preparing professionallevel reports, memoranda, letters, etc.
• Ability to evaluate quality improvement efforts.
• Ability to work with staff through effective interpersonal skills.
• Ability to preparean annual budget and monitor expenditures. Ability to maintainaccurate records.
• Ability to coordinate and schedule meetings and special events.
• Ability to exercise discretionand independent judgment.
• Ability to create innovative ideas or solutions to improve current methods and procedures.
• Ability to operatea motorized vehicle.
• Ability to operate a variety of office equipment including, but not limited to PC, fax machine,typewriter, calculator and copier.
• Ability to perform a variety of physicalskills including but not limited to filing, holding, seeing, sitting, sorting,squatting, standing, stooping, typing, walking and writing.
• Ability to receive detailed information through oral communication.

Qualifying Education and Experience :

• Some college with coursework in BusinessAdministration, Accounting, or otherrelated field.
• Two years’ experiencein administrative support capacity or any combination of education or experience.
• Possession of a valid Texas Operator's License, Class C.

Pre-placement screens :

• Criminal background history check
• Motor vehicle review(MVR)
• Drug / alcohol testing
5 days ago