Director Of Chicago City Fund Finance

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Divisional Headquarters

POSITION DESCRIPTION

POSITION : Director of Chicago City Fund Finance

LOCATION / DEPT : DHQ - Chicago Area Command

REPORTS TO (TITLE) : Divisional Director of Finance

FLSA CATEGORY : Exempt

STATUS TYPE : RFT

OUTCOMES

Oversees all aspects of the Chicago City Fund accounting operations including accounts receivable, accounts payable, annual and monthly financial reporting, financial analysis and forecasting government contract activities and audits.

Direction is also provided to the Chicago City Fund accounting staff in a manner that ensures a commitment to The Salvation Army's high standards of productivity, service excellence, timely results and adherence to policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Supervision / Management :
• Provide overall direction and oversight to Chicago City Fund accounting activities.
• Provide financial consultation to Chicago City Fund program directors and accounting staff as required.
• Supervise and mentor the Chicago City Fund Government and Contract Specialist and Accounting Supervisor.
• Planning and Administration :
• Ensure that the daily activities of the Chicago City Fund operate smoothly and efficiently
• Oversee the documentation of workflows and procedures for Chicago City Fund accounting activities, including annual reviews of the same.
• Provide support to the CFO and Associated Chicago Area Commander as requested.
• Financial Services / Activities :
• Oversee the development of the annual operating budget for the Chicago City Fund.
• Responsible for the preparation of the monthly financial report, and variance analyses that are presented to and reviewed by Chicago Area Command management team, NCI Divisional Finance Board and Chicago Advisory Board Finance Committee.
• Responsible for identifying and communicating potential cost efficiencies and / or revenue opportunities available to CFO and Associated Chicago Area Commander.
• Ensure financial statements are in compliance with requirements of funding sources, Salvation Army policies and Generally Accepted Accounting Principals.
• Manage cash flow needs on a regular basis, providing recommendations as required.
• Assist with providing operationally related financial forecasts and cost-benefit analyses to Chicago City Fund Program Directors that facilitate sound fiscal management
• Conduct regular financial review or strategy meetings with Program or Department director as required or necessary.
• Coordinate and oversee the external and internal audits by providing responses, reconciliations and workpapers supported by appropriate documentation as requested, ensuring that said audits are completed in a timely and efficient manner.
• Maintain banking relationships and online access / reporting capabilities.
• General
• Assist with researching or resolving questions from vendors, department directors or Program Directors as necessary.
• Other duties as assigned.

REPORTING RELATIONSHIPS

This position reports to the Divisional Finance Director. They will also work with the CFO and Associated Chicago Area Commander as needed and will support the Chicago Area Command.

This position directly supervises the Chicago City Fund Government Contracts Specialist and Accounting Supervisor.

In contacts related to this position's duties, this individual act as a representative of The Salvation Army and its mission (including, but not limited to outside contacts, vendors, applicants, DHQ / THQ staff, department heads, institutions and Corps personnel).

PERFORMANCE MEASURMENTS

This individual will be evaluated on how effectively the outcomes of this position are achieved as well as the timeliness, accuracy and completeness of accomplishing assigned goals.

An evaluation of how effectively staff and professional contacts respond to the services being provided will also be done.

EDUCATION / EXPERIENCE

• An accounting and finance professional with a minimum of 10 years of management experience.
• A well-rounded accounting background in general ledger, financial analysis and government contract / grant activity is preferred as is experience in a faith-based organization.
• Cost Savings or Operational Efficiency experience preferred.
• A Bachelor's degree is required, MBA and / or CPA certification preferred.

COMPENTENCIES :

• Willing to promote the mission of The Salvation Army.
• An interpersonal style that is service oriented as well as anticipates and responds to the needs of client departments.
• A demonstrated ability to manage projects, priorities, people and programs in a constantly changing environment.
• A problem solver with a demonstrated ability to lead investigations and resolve problems.
• A management style that gathers information, consults others, analyzes options and offers fiscally viable opinions that reflect good judgment and investment in the long-term needs of the organization.
• A positive attitude and the ability to be flexible in light of changing job situations / priorities.
• Precision in managing detail, procedures, processes and policies.
• A communication and management style that exhibits the principles and values of the Army as well as fosters team relationships and effectively communicates information.
• A demonstrated ability to train, mentor and or coach staff to greater levels of responsibility and professional growth.
• An extensive knowledge of the principles of accounting and business management, especially in a nonprofit setting.
• An understanding of data management, procedure development and flow of information.
• Excellent communication (verbal and written) and interpersonal skills.
• Using diplomacy and good judgment.

POSITION LIMITATIONS

• This individual will only commit Army resources that have been allocated or approved.
• This individual will also keep the Chicago Area Commander informed on all critical issues relating to their area of responsibility.
• This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• This position is required to do light to moderate physical work.
• In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.
• The work environment includes an office environment with a low noise level.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters and maintains positive relationships with co-workers and supervisors.
• This would include but not be limited to such actions : resolution of conflicts in a positive manner; courteous treatment of staff, clients and visitors;

respect of others' property and person, professional and appropriate communication to and about co-workers, supervisors and subordinates.

Support the Mission of The Salvation Army by treating every donor, contact and colleague with respect and dignity, and without discrimination of any kind.