Corporate Operations Coordinator

The Corporate Coordinator will provide support to the Manager, Corp Operations and Operations team, on issues related to facility and property management, included but not limited to submitting work orders through Facility Operations Management (FOM) or an outside vendor for building repairs and maintenance, monitoring satisfactory completion of work orders, and escalating issues as needed.

ESSENTIAL JOB FUNCTIONS :

• Oversees national account for shredding services, including set up of services for new offices, office relocations, ordering consoles, and initiates services requests.
• Reconciles and processes national account invoice for payment.
• Assists management with space planning initiatives for all on campus buildings, including creating and maintaining seating charts, managing move requests, requesting ITS services to facilitate moves, preparing management reports on space utilization.
• Provides support services for the opening and closing of regional offices including address changes for corporate accounts including Hi Touch, AAA, and IMEC;

working with the marketing department on printing new letterhead, envelopes and business cards; etc.

Maintains inventory of standard offices supplies for NEO and ensures supply cabinets are well stocked; includes printing of letterhead, envelopes and maintaining adequate supply of copy paper, pens, pencils, staples, paper clips, etc.

Obtains quotes for special supplies, furniture, and / or office equipment as requested.

• Acts as primary user of Oracle for Operations department. Includes creating purchase orders, inquiring on payment status, resolving supplier issues, set up of new supplier.
• Processes various invoices for payment. Includes matching invoices with purchase orders and packing slips, and coding for payment.
• Researches and resolves payment discrepancies.
• Performs general administrative functions for Operations department, including NEO fleet vehicle schedules, and providing administrative support for Director / Sr Director and Managers.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.