Administrative Assistant
Summary : The candidate will be the point person for managing all aspects of the office. They will also support the team with data entry related to accounts payable, quoting and inventory.
Job Duties :
- Provides general administrative support such as preparing correspondence, forms, employment contracts and reports, arranges meetings, processes confidential reports and documents (electronic and hard copy files), and tracks deadlines.
- Answer phones, manage mail, greet visitors.
- Assist cost estimating for customer quotes.
- Organize and file paperwork.
- Orders office supplies.
- Enters inventory and accounts payable information.
- Establishes, maintains and controls employee records, recruitment records, files, correspondence, reports, and organization charts.
- Other duties as assigned.
Requirements :
- Must be a proactive individual dedicated to supporting the team.
- Ensure the physical office space is impeccably maintained for both staff and visitors.
- Great attention to detail, with both a thorough approach and a constant eye towards process improvement.
- Excellent communication skills and ability to establish and maintain positive and effective communications with other team members, customers, vendors and other third parties.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and ability to learn and utilize other Company software.
- Excellent problem-solving skills as well as exceptional customer relations (both internal & external).
- An extremely well organized, positive and self-directed individual with sound technical skills, analytical ability, good judgement and strong operational focus.
- Very comfortable with multitasking and flexible.
Education :
Associate Degree (preferred)
BSU offers an excellent benefit package including 401(k).
ABOUT THE ORGANIZATION
We take pride in our people and they take pride in adding value whenever they work with our customers. Our customers include government and not-for-profit organizations as well as businesses ranging from privately held small businesses and startups to multi-national corporations.
These customers represent many industries including federal / state government, service, entertainment, instrumentation / testing, manufacturing, distribution, high-tech, and telecommunications.
EOE STATEMENT
We are an equal employment opportunity employer.
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