Examples of Duties
Grant and Contracts Associates are responsible for the general fiscal oversight of externally-sponsored projects at SIUC.
They facilitate the administration of projects for principal investigators (PIs) and fiscal officers (FOs) by :
- a. Reviewing award documents, including the interpretation and enforcement of sponsor guidelines;
- b. Maintaining a centralized database for all awarded projects;
- c. Inform PIs and FOs of fiscal deadlines and request supporting documentation to support expenses;
- d. Preparing and submitting invoices and other financial reports to sponsors;
- e. Reviewing and approving account correction requests and other expenses;
f. Responsible for the computation of cost-sharing to ensure University contribution to sponsored projects is attained.
- g. Communicating with sponsors regarding fiscal matters;
- h. Alerting PIs and FOs of any account that is overspent;
- i. Closing grant accounts in a timely manner;
- j. Initiate follow-up on delinquent reimbursement requests from sponsoring entities;
- k. Assisting with audit related issues;
l. Keeping abreast with the changing regulatory landscape associated with sponsored funding.
Contributes to the development, implementation, and analysis of OSPA policies and procedures related to financial research administration.
Responsible for the allocation of the Facilities and Administrative expenses on a monthly basis.
Other duties as assigned.
Qualifications
1. Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
2. One year of work experience in financial grants management, accounts payable, accounts
receivable, or related field.
3. Additional knowledge, education, training and / or sponsored project experience in the area of specialization inherent to the position may be required.
Preferred Qualifications : Research administration experience; Prior University experience as an Accountant I or related role;
Demonstrable background of responsibility for fiscal and regulatory compliance; Proficiency with Microsoft Office Suite (Access, Word, Excel) and enterprise financial systems
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