Job Description
Job Description
Part-Time On-Site Manager
Schedule : M-W-F, 6hr daily 20 hrs. per week, with option to increase or convert to full-time
Condominiums On-Site Property Management
DESCRIPTION
The On-Site Manager’s function is organized along conventional lines of authority as first in a line of responsibility at the community and reports directly to the Community Manager.
Multiple interfaces at all management levels with individual residents and the various Committees and Board of Directors is expected of the On-Site Manager.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- On-Site Manager shall maintain various types of records and reports and is responsible for the implementation and supervision of Board and Management policies, and the facilitation of communication and interpersonal relations among unit owners / residents by various means
- The On-Site Manager is responsible for contract compliance; drafting of contract specifications; aiding / assisting in the interview process for bid reviews
- Project oversight, site support contract staff oversight and training
- Communications coordination; decision-making; performance of service and / or related activities; building security and safety compliance
- Performance and oversight of all administrative functions; management of local purchase and financial accounts
- Property inspections, resultant corrective actions and follow-up; assist with insurance claims
Attendance at Association Board of Directors monthly meetings (zoom or in-person)
and other meetings as requested
- Resolution of resident assistance inquiries and corrective actions
- Coordination with support contractors to ensure completion of work orders and perform completion inspections of contractor tasks and sign off of contractor work orders, representing the Association
- Maintenance of files, budget compliance, and assistance with annual budget preparation
- Coordinating responses to after normal office hours assistance for resolution of severe maintenance / emergencies
- Production of monthly site management reports and other reports as requested by the Board of Directors and property management company Community Manager
- Other duties as assigned
Requirements
- 1-3 Years’ experience managing on-site properties preferred
- Strong Project Management Skills
- Understanding of basic contract and client relations management
- Prior Supervisor experience preferred
- Good Knowledge of Microsoft Suite (Outlook, Excel, Word) and office automation equipment
- Prior use of property management applications (such as Avid, Strongroom, CINC, etc.) preferred
- CAI certification preferred
- Ability to lift 25 pounds and be able to conduct property walking inspections of landscaping and buildings
Bilingual Prefered
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