Senior Executive Assistant - Office of the COO
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses.
City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix.
Our dedicated and compassionate employees are driven by a common mission : To deliver the cures of tomorrow to the people who need them today.
Want to apply Read all the information about this position below, then hit the apply button.
We are seeking a dynamic person for our Senior Executive Assistant who will be supporting our Chief Operating Officer (COO) in our Duarte office.
The person in this role will be responsible for the coordination of activities (operations and planning) and ensuring the timely flow of information to and from the executive office.
This role is responsible for handling details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment.
We are seeking a person of confidence, who has strong organizational skills, with a project manager mindset, and has the creativity to drive and support the needs of the COO.
As a successful candidate, you will :
- Use discretionary initiative and judgment in handling sensitive & confidential details, establishing priorities and resolving problems relating to day-to-day operations & administrative details.
- Serve as a liaison between executives, managers & visitors as required.
- Resolve routine and complex inquiries and problems requiring in-depth knowledge of organizational, divisional, and departmental policies, procedures & projects in progress.
- Schedule & maintain calendar of appointments, meetings & travel itineraries. Coordinates related arrangements.
- Assist COO in maintaining & keeping scheduled appointments, meetings, etc.
- Independently prepare & distribute minutes of meetings. Initiates follow-up on items discussed in meetings.
- Gather background information for the COO to reply to issues posed in correspondence and other queries. Routes & answers all correspondence not requiring executive’s attention.
- Plan, organize and prioritize special projects, which includes reporting, data analysis and PowerPoint presentations.
Your qualifications should include :
- A bachelor’s or Master’s degree preferred (experience may substitute for minimum education requirements).
- 5-7 years of experience in administrative & secretarial support at an Executive level.
- Possesses a high level of administrative and secretarial skills & versatility in the use of PCs and related office software.
City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.
To learn more about our Comprehensive Benefits, please CLICK HERE.
J-18808-Ljbffr
Executive Assistant, Office of the Vice President for Academic Affairs and Dean of Faculty
Reporting to the Associate Director for the Office of Academic Affairs, the Executive Assistant is responsible for the administrative functions and services provided by the Office of the Vice President for Academic Affairs and Dean of the Faculty. Assist the Associate Director for the Office of Acad...
University Advancement - Events/Office Assistant FEDERAL WORK STUDY
In accordance with the Affordable Care Act (ACA), employees who work an average of 30 or more hours per week, will be eligible for medical coverage through the University of La Verne. One hour of Paid Sick Leave for every 30 hours worked, with a maximum accrual of 24 hours of Paid Sick Leave per yea...
Senior Accounting Officer (specialist)
Under the general direction of the Fiscal Unit Manager, the Senior Accounting Officer (Specialist) is responsible for maintaining accounting records for all of the California Infrastructure and Economic Development Bank’s funds, such as the California Infrastructure and Economic Development Fund (CI...
Evaluation Specialist - Office of the Registrar
The primary responsibility of this position is assuring that student’s needs are met regarding assessment of transfer credits through the management of the evaluation process as professional students apply for and complete a professional undergraduate degree at APU. Post transferable...
Finance Office Assistant
Mayfield Senior School of the Holy Child Jesus, a 9-12 independent Catholic girls’ school in Pasadena, California, seeks a highly responsive, organized, and customer-service oriented Finance Office Assistant to provide administrative and operational support for the Business Office. New hires are com...
Director of Faculty Development - Office of the Provost
The Director collaborates closely with the Office of the Provost, college/school deans, academic department chairs, and faculty members to ensure that faculty development efforts align with their requirements. The primary objective is to cultivate a culture of continuous improvement and provide supp...
Senior Emergency Services Coordinator, Office Of Emergency Services
Coordinates and approves missions for state agency resources, and/or requests for federal resources, at the request of the Governor’s Office of Emergency Services (Cal OES) Region, Fire, Telecommunications, or Law Enforcement Branch, and at the direction of Cal OES Executive or Executive Duty Office...
Dental Assistant
We are happy to share an exciting opportunity for a Dental Assistant! We are looking for a dedicated Dental Assistant with a can-do attitude, a proactive nature, a strong sense of ownership and integrity, interest in building their skills, and a desire to grow long-term with us at this Pacific Denta...
Bilingual Administrative Assistant
You will need the following minimum qualifications to be considered: High School Diploma Bilingual in English/Spanish 1-year experience working in an office setting Proficient in modern office technology and equipment, including Microsoft Office (Excel, Word & Teams), Adobe, Zoom, basic email, a...
Assistant Director, Office Of International Services & Engagement (oise)
Reporting to the Director, the Assistant Director of the Office of International Services & Engagement (OISE) is responsible departments engagement and retention programming, management of day to day operations, supporting immigration compliance res Director, International, Engagement, Office, Assis...