Electronic Document Specialist

Position Details

Posting Summary

Position Title

Electronic Document Specialist

Overview

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year.

Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing;

11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health.

The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program.

Fisher is a community where all are welcome, regardless of religious or cultural background.

The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge.

We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

Job Responsibilities

Assist the Manager of Print and Mail Services with daily production (prepress, print production, wide-format production, finishing), consulting with customers concerning file design and setup, scheduling and training of student employees and general oversight of quality of work and cleanliness of department (equipment and work areas).

Operate digital presses, scanners to duplicate electronic and hardcopy documents. Provide customer service (walk-in, appointment, and telephone), data entry (departmental charge backs and inventory), external ordering (name plate and name badge).

Customer service attitude is imperative.

Duties & Responsibilities :

Operating print production, bindery, finishing equipment, and scanners. Customer service via front counter, email and telephone.

Print / duplicate confidential materials such as exams and administrative documents. Create, produce, and install wide-format graphics both at the Print Center and at other campus locations.

• Ensure that supply inventories are maintained and incoming supplies are put away. Delegate finishing tasks and deliveries to student workers.
• Assist supervisor in hiring, training, scheduling and supervising student employees.
• Assist in monitoring inventory levels of paper, stationary, digital press and wide-format printer supplies for Print Center
• Departmental charge backs and associated computer work and bookkeeping as well as for supplies sold in department.
• Assist customers with inquiries on production standards and templates for posters, postcards, brochures, greeting cards, invitations and other printed pieces as necessary.
• Process name badge and nameplate orders through outside vendors and assist supervisor in purchasing outside print jobs as necessary.
• Assist supervisor in monitoring supply inventory and keeping pricing up to date through recommendations. Involvement with assessing department technologies, workflow processes and other duties as assigned by supervisor.

Education / Experience

Education :

AAS or Bachelors Degree preferred.

Experience :

Minimum of two years related experience, aptitude for math, mechanically inclined for working with machinery. Experience with variable data printing, mail merges and electronic documents.

Competencies / Skills

Computer Competencies Required :

Proficiency in Microsoft Word, Excel, PowerPoint, Publisher, as well as Adobe Photoshop, Illustrator, InDesign, and Acrobat Professional.

Knowledge of various file formats, file management processes, data storage standards.

Equipment / Software :

Familiar with :

Printing equipment : Konica Minolta AccurioPress, HP DesignJet Wide Format, Graphtec Plotter

Finishing Equipment : GBC and Accubind bindery equipment, power paper cutter, power creaser / perforator.

Electronics : P.C. with Microsoft OS, Adobe Creative Cloud, Fiery Command Workstation

Supervision of Employees

Supervision of 6-8 student employees.

Work Environment

Well lighted, air-conditioned work area. No windows, concrete floors. Working with toners, cleaning products and machinery.

Moderately high noise level.

Equipment to be Used

Printing equipment : Konica Minolta AccurioPress, HP DesignJet Wide Format, Graphtec Plotter

Finishing Equipment : GBC and Accubind bindery equipment, power paper cutter, power creaser / perforator.

Job Type

Full-time

Work Hours

Generally a 40 hour work week. Hours may occasionally be extended on short notice to accommodate rush and high priority jobs.

Special Conditions for Eligibility

Physical Demands :

Above average amount of standing, walking and reaching throughout the day. Heavy lifting

often required (40-50 lbs.).

Minimum Number of References Requested

EEO Statement

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the College has employees.

The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.

The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws.

The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ( [email protected] ), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location

3690 East Ave., Rochester, NY 14618

FLSA

Non-Exempt

Salary / Hourly Range

$16.50 - $17.00 per hour

Notes

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education.

The above hiring range is one component of the University's competitive Total Rewards package which can be viewed here

Posting Detail Information

Posting Number

S00615P

Desired Start Date

Open Date

Open Until Filled

Special Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

Resume

Optional Documents

• Cover Letter
• Letter of Recommendation 1
29 days ago