Payroll and Accounts Payable Supervisor

Job Details

Description

Central City Concern is an innovative nonprofit agency providing comprehensive services to single adults and families in the Portland metro area who are impacted by homelessness, poverty and addictions.

We hire people that are skilled and passionate to meet our mission to end homelessness through outcome-based strategies which support personal and community transformation.

The Payroll and Accounts Payable Supervisor provides leadership and coordination of payroll and accounts payable processing.

agency planning, debt financing, internal controls and audit management. This role Payroll and Accounts Payable Supervisor is responsible for ensuring agency payroll and accounts payable accounting procedures conform to generally accepted accounting principles, nonprofit government accounting procedures, and compliance monitoring.

This position assists in the review development of all payroll and accounts payable CCC internal controls and assures compliance of internal control policies with the agency-approved format.

This position must be able to communicate effectively the importance of fiscal accountability, timely and accurate financial reporting to gain the cooperation of the many diverse departments and to coordinate efforts to provide accurate and timely information, and providing exceptional service to departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Responsible for the planning, directing, and coordinating of Accounts Payable, General Ledger reconciliation accounting functions, and Payroll .
• Ensures the accurate and timely processing of employee salaries, benefits and deductions.
• Ensure compliance with federal, state, and local regulations regarding payroll processing and tax withholding.
• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Partnering with payroll system representatives to ensure accurate and timely filing of all appropriate payroll and tax filings.
• Continuously assess and enhance accounts payable and payroll processes, implementing best practices to increase efficiency and reduce errors.
• Lead continuous quality improvement initiatives for the Accounts Payable and General Ledger functions.
• Assist the Controller to ensure the timely close of the accounting system (monthly, quarterly, and annually) and oversee the timely production, review and distribution of monthly financial reports to departmental managers.
• Prepare monthly dashboard and financial statements for the agency, programs and departments.
• Supervise the accounts payable team and payroll team.
• Oversee payroll and accounts payable month-end revenue and expense accruals based on estimates and coordinate the timely entry of other payroll and accounts payable journal entries.
• Assist Controller with monthly closing schedule, including any changes to the schedule and coordinating responsibility for tasks.
• Support the Controller with the development and implementation of new procedures and features to enhance the workflow of the accounts payable and payroll functions department.
• Coordinate the preparation of audit schedules related to the accounts payable and payroll functions for external audits.
• Collaborate with HR and finance teams to ensure accurate processing of payroll-related transactions, such as new hires, terminations, and benefit deductions.
• Provide support and guidance to team members on payroll-related inquiries or issues.
• Working with general ledger accountant ensure that all payroll and accounts payable general ledger reconciliations are completed and any open items are reviewed and corrected in a timely manner.
• Assist the Controller with the annual financial audit process including OMB A-133 compliance audit and of other external auditing requirements.

Ensure the accurate and timely completion of items requested by the auditors by department personnel.

• Review monthly payroll job cost reports and employer portion of benefit expenses and use as audit tool to find and correct payroll allocation discrepancies.
• Ensure proper training and ensure backup needs are met for the accounts payable team.
• Assess current payroll and accounts payable accounting operations, offering recommendations for improvement and implementing new processes.
• Support the Controller and Chief Financial Officer in documenting processes and procedures.
• Prepare various financial and statistical reports as required, including government surveys.
• Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security.

Support compliance with all privacy and security requirements pursuant to community partners’ and outside providers’ patient confidentiality agreements, including privacy and security requirements for EMR access.

This includes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department, as well as to your supervisor or their designee.

Perform other duties as assigned.

SKILLS AND ABILITIES :

• Ability to consider the impacts and outcomes for underserved communities during decision-making process.
• Ability to consider impacts of oppression, structural racism, and individual bias on client outcomes.
• Ability to display a non-judgmental attitude and show diplomacy and tact. Ability to work courteously and communicate effectively with clients, co-workers, program staff, and the public at large.

Ability to work with a wide range of constituencies in a diverse community.

• Excellent analytical skills are required, including ability to assess complex systems and problem-solve effectively.
• Ability to independently manage multiple concurrent projects and activities
• Demonstrated ability to prepare financial statements.
• Demonstrated ability to effectively manage and support a team of staff.
• Ability to conduct job responsibilities in a highly collaborative management model.
• Ability to conduct job responsibilities in a constantly changing financial, regulatory and service environment
• Excellent time management and organizational skills.
• Excellent communication, technology, analytical, and management skills.
• Ability to communicate clearly and concisely both orally and in writing.

MINIMUM QUALIFICATIONS :

• Bachelor’s degree in Accounting, Finance or Business; or relevant employment experience. Master’s degree preferred.
• CPA preferred.
• Minimum of 5 years of accounting experience required.
• Minimum of 2 years of supervision experience.
• Knowledge of internal controls as it relates to payment systems.
• Knowledge of applicable accounting methods, standards and practices including GAAP and OMB A-122.
• Knowledge of budgeting practices and procedures.
• Excellent computer skills. Microsoft Office applications, especially, Excel and Word as well MIP fund accounting and Ultimate Software.
• Must be able to work under pressure, complete tasks accurately, and meet deadlines.
• Physical ability to bend, stoop, kneel, squat, twist, reach, pull and lift heavy objects. Able to climb stairs several times a day.
• Must pass a pre-employment drug screen, TB test, and background check.
• Must adhere to agency’s non-discrimination policies.
• Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, political affiliation, cultural backgrounds, life-styles and sexual orientations and treat each individual with respect and dignity.

Benefits at Central City Concern offered to our employees!

Central City Concern offers incredible benefits to our employees. We offer an extensive total rewards package to include base wages, medical, dental, vision, and voluntary plans.

Central City Concern also takes employees’ financial wellness into consideration and provides a rich retirement match.

• Generous paid time off plan beginning at 4 weeks of PTO accrual per year! Accrual amount / rate increases with longevity.
• Amazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1st year, 6% in the 2nd year, and 8% in your 3rd year!
• 11 paid Holidays + 2 Personal Holidays to be used at the employee’s discretion.
• Comprehensive Medical, Vision, and Dental insurance coverage.
• Employer Paid Life, Short-Term Disability, AND Long-Term Disability Insurance!
• Sabbatical Program offering extended time off at years 7, 14, and 21.

This description is intended to provide a snapshot of the work performed and is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.

As an agency deeply rooted in recovery, part of our policy and commitment to a drug and alcohol-free workplace includes post-offer, and pre-employment drug screens.

Please note we follow Federal Guidelines regarding prohibited substances, even for those legal at the state level.

CCC values and celebrates diversity in race, heritage, ethnicity, gender identity and expression, sexual orientation, religion, age, and disability.

We are an Equal Opportunity Employer and we prioritize active inclusion of diverse staff.

Central City Concern is a second-chance employer and complies with applicable laws regarding the consideration of criminal background for employment purposes.

Government regulations, contractual requirements, or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.

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