OPEN RANK : Pre-Award Research Senior Coordinator OR Specialist-(TS)
The University of Maryland School of Medicine, Department of Diagnostic Radiology and Nuclear Medicine has an exciting opportunity for a seasoned professional to serve as a senior pre-award coordinator or a pre-award research specialist for a busy and expanding research department.
This position requires an individual who is a self-starter, resourceful, and can anticipate next steps. The successful candidate will be able to accomplish this, in part, by having a positive attitude, excellent interpersonal and communication skills, being detail-oriented, and being able to plan, organize, prioritize, and execute complicated and continuing assignments without instruction and minimal supervision.
This position has direct reporting to the Director of Contracts and Grants. This position is eligible for partial telework.
The candidate selected will be expected to function as part of the department’s administrative team to provide the highest possible support to investigators.
A regular on-campus presence is expected.
BENEFITS (Exempt Regular) :
UMB offers a comprehensive UMB is Ranked Among the Best Employers for Diversity by Forbes & .
PRIMARY DUTIES :
Oversee the Pre-Award contract and grant preparation of proposals and application submissions. Ensure proposed terms and conditions are in compliance with applicable regulations and meets all deadlines.
Senior Pre-Award Research Coordinator
- Assist in finding grant or contract opportunities for faculty. Maintain data and other informational resources. Review funding opportunities and notices announcement for administrative requirements and provide the groundwork for the application required documents.
- Provide assistance to faculty in interpreting simple and complex award terms and conditions. Maintain best financial practices to assure compliance with sponsor requirements, university policies and procedures, and Federal, State, and sponsors guidelines.
Review application forms, contract templates, correspondence and selected agreements for presentation of information. Collaborate with PI to develop project plan by interpreting policy and procedure.
- Review requirements for the application and funding processes. Prepare guidelines for the submission. Assist faculty in writing grant applications and contracts proposals.
- Gather and prepare grant and contract line by line budget for submission and application in line with applicable polices.
Develop timeline to meet submission deadlines and checklist of required documents
Navigate the subcontract process through University Systems, and provide groundwork to partners to ensure partnership is in compliance.
Assist in negotiations and recommendations or modifications to grants, contracts, and subcontract agreements.
- Generate reports to demonstrate faculty current profile. Analysis trends and make recommendations for other funding sources.
- Oversee the submission of external documents or agreements to sponsoring company or funding agency. Ensure receipt of the institution copy of all submittal and copies of final document / agreement.
Provide internal follow up / tracking system for campus projects. Generate required documents checklist for grant application.
Submit and generate contract and grant reports in a timely manner in the financial planning for the University routing database.
Review reports for accuracy and address items as needed.
Identify and alert potential issues in the proposal or application process and assist in resolution. Evaluate processes to determine trends to improve routing of grant applications.
Provide suggestions to improve process.
- Provide administrative support in preparation and submission of contracts and grants.
- Perform other duties as assigned
Pre Award Research Specialist
Provides advanced oversight of the Pre-Award process that includes contract and grant preparation of proposals and application submissions.
Ensures proposed terms and conditions follow applicable regulations. Interacts with sponsor and administrative offices to problem-solve pre-award activities.
Provide input to develop policy statements and annual project plan.
Prepares grant and contract budget and application. Finalizes documents for submission. Validate proposal error and / or warnings.
Knowledgeable in all funding mechanisms. Provide guidance on staffing and budgetary requirements.
- Interpretation of Federal Policy / University requirements to ensure compliance and adherence to those policies.
- Review sponsor guidelines and request for proposals, interpret and communicate compliance and eligibility information to research faculty and staff
- Provides PI and management with adhoc reports in support of strategic plan.
- Identifies issues and resolves independently. Anticipates roadblocks and able to independently resolve.
- Develops evaluation criteria for review of grant and contract applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
- Independently prioritizes processes to ensure timelines are met.
- Interacts directly with designated sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
- Identify future funding opportunities and work with PI to identify research components
- Provides consultation, advice, and directions to all level staff and faculty regarding grant and / or contracting issue resolution
- Generates standard budget revisions, in collaboration with PI and post award accounting, for no-cost extension, carryover, and budget modification prior approval requests
- Translates program requirements into contract terms in consultation with PI / Management Identifies, develops, and ensures contract requirements contain quantifiable specification and measurable performance criteria.
Validates the performance criteria will meet the requirements.
- Seek information to obtain better understanding of processes. Identifies inconsistencies in process and develops suggestions for improvements to ensures higher quality processes in conjunction with the Office of Research of Development.
- Provide insight in definition of partnership. Establish review criteria to understand if partnership is a vendor vs. subcontract, providing guidance on proper mechanism.
- Develops timeline to meet submission deadlines and checklist of required documents and adjusts timeline to adapt to change.
Adhere to set timelines
- Ensure that grant proposals include adequate effort for personnel, in consultation with the PI
- Interprets data for the purpose of determining past financial performance to develop and prepare proposal budgets that reflect historical and projected project expenses
- Provides administrative support in preparation and submission of standard contracts and grants.
- Perform other duties as assigned
Qualifications
MINIMUM QUALIFICATIONS :
Senior Pre-Award Research Coordinator
Education : Bachelor's degree.
Experience : Four years of accounting, budget, contract, grant or research administration.
Certification / Licensure : Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.
Other : Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.
Pre-Award Research Specialist
Education : Bachelor's degree.
Experience : Five years of accounting, budget, contract, grant or research administration
Certification / Licensure : Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred
Other : Financial disclosure reporting required by State of Maryland Ethics Committee. Related experience may be substituted for education.
KNOWLEDGE, SKILLS, AND ABILITIES :
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology / systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE : $73, - $78, per year for Senior Coordinator / $78, - $85, per year for Specialist (Commensurate with education and experience)
Reg or CII Exempt Staff-EEEmployee Class : Exempt RegularFull Time / Part Time : Full-Time
Shift
Day JobFinancial Disclosure : Yes
Organization
School of Medicine - Diagnostic Radiology
Job Posting
May 29,
Unposting Date
Ongoing