Project Assistant Support Entry Level
Job Title - Project Assistant Support Entry Level Duration - 3 months Location - The Villages, FL 32159 Work Schedule -Monday - Friday 7 : 30 AM - 4 : 30 PM Responsibilities :
- As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site.
- You will Provide front-desk coverage to 2 different office locations. Must be able to travel between the two.
- Manage incoming calls, greet guests as they enter the office, organize and distribute incoming / outgoing mail and shipments, and maintain an organized, clean office environment.
- Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
- Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
- Liaise with executive and senior administrative assistants to handle requests and queries from managers.
- Assist new hires with their initial onboarding, including Day One training.
- Assist with internal event planning activities.
- Your strong organization skills and ability to communicate with staff at all levels - both orally and in writing will help us meet our client's objectives.
Qualifications :
Here is what you'll need :
- High School diploma or equivalent
- Valid Fl Driver's License
- 1 year or more of administrative experience.
- Proficient with Microsoft 365 : Word, Excel, Outlook, PowerPoint & Teams.
- Proficient in record keeping and billing
- Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
- Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
- Flexibility to work from 2 different offices.
- Bilingual. Fluent in English and Spanish.
Ideally, you'll also have :
- College education or degree
- Experience working with high-level clients, executives and vendors.
Position is offered by a no fee agency.
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