Administrative Services Specialist

Telework Eligibility : The office telework policy REQUIRES this position to be in the office three (3) days per week with Wednesday being a mandatory in-office day.

For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov / usao / .

As needed, additional positions may be filled using this announcement. This position is also being announced under Merit Promotion Procedures under 24-ILN-12564473-MS.

Duties

If selected for this position, you will serve as an Administrative Services Specialist for the United States Attorney's Office (USAO), Northern District of Illinois, providing a variety of administrative support services in the areas of contracting, procurement, space management, internal controls, security, printing services, and communication services.

Typical work assignments will include :

• Performing contracting services for the district for both pre-award and post-award actions for the acquisition of complex professional services and equipment requirements.
• Reviewing requisitions and determining the appropriate method of procurement, contract type, and contract vehicle, adhering to appropriate policy, procedures, and processes.
• Preparing Statements of Work or Statement of Objectives, and other documents necessary to ensure all appropriate specifications are clear prior to a formal solicitation process.
• Evaluating proposals, unsolicited proposals, and other bid documents.
• Purchasing supplies and equipment.
• Assisting with facility maintenance and / or repairs when a scope of work needs to be developed.

Responsibilities will increase and assignments will become more complex as your training and experience progress.

Salary

$66,942 - $105,289 / year

Conditions of Employment

• You must be a United States Citizen or National.
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing.

Continued employment is subject to a favorable adjudication of a background investigation.

• You must be registered for Selective Service, if applicable.
• If selected, you may be required to complete a one-year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.
• Qualifications GS-09 : To be eligible at the GS-09 level, you must have at least one year of specialized experience equivalent to the GS-07 level;

or education; or a combination of both specialized experience and education as explained below.

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.

• Specialized Experience is defined as experience performing work that involves reviewing requisitions and determining appropriate method of procurement;
• purchasing supplies and services; performing cost analysis and other evaluations to determine best value or lowest bid in award decisions;
• evaluating bids and proposals for compliance; administering formally advertised and negotiated contracts; preparing contract solicitation and award documentation;

monitoring the progress of contractors. Providing administrative support services in areas such as facilities management, records management, space management, etc.

Performing reviews of support services for an office to make recommendations.

Education : One of the following types of education in a related field (e.g., Business, Accounting, Finance) : a Master's or equivalent graduate degree (such as an LL.

B.) OR 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related.

Combination of Experience and Education : Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of one full year.

GS-11 : To be eligible at the GS-11 level, you must have at least one year of specialized experience equivalent to the GS-09 level;

or education; or a combination of both education and experience.

• Specialized Experience is defined as experience performing such duties as preparing statements of work or statements of objectives, and other documents necessary prior to a formal solicitation process;
• preparing a variety of reports concerning the status of funds, expenses, and obligations; establishing procurement plans through review of history, market conditions and specifications;
• drafting final contract documents to include specifications of bids and proposals; interpreting procurement policies and procedures;

drafting final contracts; participating in the preparation of contract modifications, cost analysis, and acquiring services and supplies.

Performing studies and analyzing office or organizational functions.

Education : One of the following types of education in a related field (e.g., Business, Accounting, Finance) a Ph.D. or equivalent doctorate degree;

OR 3 full years of progressively higher-level graduate education leading to such a degree or LL.M, if related.

Combination of Education and Experience : Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

In order to qualify based on a combination, graduate education must be in excess of 2 full years.

Applicants must be able to attain and retain at least a Level 1 (One) Federal Acquisition Certification in Contracting (FAC-C) as a Federal contracting professional.

FAC-C has specific training requirements with some courses online and in the classroom. To maintain a FAC-C, contract professionals are required to meet a continuous training requirement.

Required Documents

You must provide a complete Application Package which includes :

• Required : Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
• Required : Your resume showing relevant experience and dates (for full consideration you must include day / month / year) of employment and work schedule for each (e.

g., part-time XX hours per week or full-time) (cover letter optional).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.

g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Required if you meet qualifications based on education : An unofficial college transcript. (Note : If you are selected for this position, an official transcript will be required prior to your first day.

and foreign education evaluation documentation, if applicable, as described under the "Education" section of this vacancy announcement.

• Required, if applicable : CTAP / ICTAP documentation (a copy of a separation notice or other proof of eligibility for priority selection;
• a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location;

AND a copy of your most recent performance appraisal.)

Required, if applicable : Veterans' Preference documentation. See Required Veterans' Preference Documentation below.

Current or Former Political Appointees : The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees.

If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment :

• Position title;
• Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
• Agency; and
• Beginning and ending dates of appointment.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from schools accredited by accrediting institutions recognized by the U.

S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and / or other supporting documents and complete the occupational questionnaire.

2. Click the Submit My Answers button to submit your application package. (It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.)

3. To verify your application is complete, log into your USAJOBS account, my.usajobs.gov / Account / Login, select the Application Status link and then select the more information link for this position.

The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application.

Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement.

You must re-select your resume and / or other documents from your USAJOBS account or your application will be incomplete.

To preview the Assessment Questionnaire, please click the following link : Assessment Questionnaire.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online, contact Suzanne Hall at Suzanne.

[email protected] or 312-886-3391 as soon as possible to arrange an alternative application process.

The complete application package must be submitted by 11 : 59 PM (ET) on 10 / 12 / 2024 to receive consideration. Keep a copy of your proof of submission in the event verification is needed.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Learn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

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