Senior Executive Assistant

Job Title : Senior Executive Assistant

Job Location : Saint Petersburg, FL-33716

Job Duration : 3 months contract

Duties :

• Hybrid role- In office approximately 3-4 days per week and WFH 1-2 days per week. It may vary depending on department activities. Laptop provided.
• Temporary position for team member on leave through January- no opportunity for extension or conversion.
• Financial services experience is a must as well as experience supporting multiple executives.

The Internal Audit department provides independent, objective assurance and consulting activities designed to add value and improve the organization’s operations.

Internal Audit achieves its objectives through a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, controls, and governance processes.

Internal Audit is seeking a temporary Executive Assistant

Executive Assistant Job Summary

Under general supervision, uses advanced skills and knowledge gained through training and experience to provide a wide variety of administrative and staff support services to the Chief Audit Executive, a group of Senior Vice Presidents within the Internal Audit department, and department staff.

General instructions and procedures are provided for routine tasks. Receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision making and sound judgement.

Some originality and ingenuity are required to locate, select, and apply appropriate procedures, processes and techniques to assignments that are broad in nature.

Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues.

Routine contact with internal and external customers is required to obtain, clarify or provide facts and information. May communicate information to internal or external customers to sell or service products.

Essential Duties and Responsibilities :

• Oversees and / or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
• Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.
• Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.
• Researches, gathers, and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles, and assists with fiscal administration for an assigned functional area.
• Provides and / or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors;

reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments.

• Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and / or travel arrangements, as required.
• Establishes, updates, and maintains files, inventories, and records and implements and maintains data management systems, as required.
• Maintains currency in modern office management methods and techniques.
• Performs other duties and responsibilities as assigned.

Skills :

Qualifications (Knowledge, Skills, and Abilities)

Knowledge of :

• Advanced concepts, principles, and practices of providing administrative support.
• Basic accounting principles.
• Fundamental investment concepts, practices and procedures used in the securities industry.
• Basic principles of banking and finance and securities industry operations.
• Advanced terminology of financial markets and products.

Skill in :

• Performing diverse administrative tasks for a manager or group of managers.
• Creating, composing, and editing correspondence and documentation.
• Researching information.
• Gathering and compiling data and information.
• Selecting relevant data from a variety of sources and preparing reports.
• Answering telephones and reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.
• Scheduling appointments and maintaining calendars and schedules.
• Coordinating meetings, events, and travel arrangements.
• Establishing and maintaining files, inventories, and records.
• Implementing and maintaining data management systems.
• Operating standard office equipment and using required software applications.

Ability to :

• Make administrative and procedural decisions and judgments.
• Analyze and solve problems.
• Maintain currency in modern office management methods and techniques.
• Attend to detail while maintaining a big picture orientation.
• Read, comprehend, and apply business related information.
• Manage multiple tasks with changing priorities to meet deadlines in a fast-paced environment with constant interruptions.
• Communicate effectively, both orally and in writing.
• Work collaboratively within a team environment.
• Provide a high level of customer service.
• Establish and maintain effective working relationships at all levels of the organization.
1 day ago