Office Coordinator

Position Information Position Title Office Coordinator FLSA Classification NE Reports to Department Heads Salary Range I1 Weeks Per Year 52 Work Week 40 hours (minimum) Position Summary

Assumes responsibility for providing administrative support and coordinating activities to assist in the efficient and effective functioning of departmental programs and office operations.

Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range Budgeted starting hourly rate is $17.31 to $18.85, depending upon experience Key Responsibilities Key Responsibilities

Establishes, cultivates and maintains effective working relationships with internal and external constituents including, but not limited to, students, parents, faculty, staff and the general public.

Provides quality customer service to all visitors to the department.

Triages incoming calls, communications and correspondence in an effort to ensure requests, questions and / or concerns are addressed in a timely manner.

Takes initiative to answer questions and / or resolve issues of a general or routine nature. Forwards questions or issues to the proper parties for resolution as necessary and / or appropriate.

Coordinates logistics associated with department meetings, events and / or activities including, but not limited to, scheduling venues, inviting attendees and / or preparing agendas or materials.

Ensures post-event follow up actions are taken as necessary and / or appropriate. Provides administrative support for key events.

Utilizes Banner, the University’s database of record, to track budget expenses, perform personnel transactions, process requisitions and payments as well as research information.

Maintains financial and budgetary records for the department in compliance with established institutional data integrity standards as well as other related University policies and procedures.

Reviews and verifies all appropriate backup documentation is complete in an effort to facilitate timely workflow. Prepares a variety of budget analyses and reports for review.

Establishes, maintains and continually strives to improve departmental procedures, files and computer systems to support effective operations and / or realize efficiencies.

Opens, sorts and distributes departmental mail.

• Maintains departmental office supplies, equipment and / or inventories, reordering as necessary and / or appropriate within established budgetary constraints.
• Performs other related duties as assigned.

Posting Detail Information Posting Number PS1031P Working Conditions Normal office situation. Education High School Diploma or GED required.

Physical Effort Typically sitting at a desk or table. Light lifting or carrying 25 lbs. or less Special Skills The ability to work effectively with diverse groups.