Must be LOCAL to St. Louis Missouri
Hybrid schedule : Requires IN-OFFICE work Tuesday / Wednesday / Thursda y
Work from home is allowed Monday and Friday.
This is a long-term CONTRACT position
Depending on experience , this position pays up to $85,000 annually + 23 days PTO, Health, Dental, Health Savings Account, 401K, etc.
As the Senior Executive Administrative Assistant, you will maintain the Executive's schedule, including day-to-day and long-term management of meetings, projects, and priorities.
Responsibilities :
- Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Ensure Executives are prepared for upcoming appointments by gathering materials necessary for each meeting
- Conduct, compile, and present research on potential funders, partners and other topics
- You’ll work with staff to collect and assemble information for presentations, projects and strategic planning
- Serve as the first point of contact for a wide variety of high-level relationships between Executives and external contacts
- Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up
- Handle phone, email and postal mail inquiries and respond appropriately
- Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes
- Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines
- Take on tasks to support the work of programs and operations and overall mission
- Work as a member of the team, willingly providing back up support for co workers when appropriate and actively supporting group goals
Requirements / Education :
- 4 year Degree (required)
- 5 or more years experience working in a large, corporate, professional setting
- Minimum of 2 years experience working as as Assistant to Executive level (C-Level, Director-level, etc.) handling schedules, managing meetings, etc.
- Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detail
- Experience working in Philanthropy, Charity, Fundraising Organization / environment a plus
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