Contract Executive Assistant
A thriving nonprofit is seeking a dedicated and detail-oriented Contract Executive Assistant to support our executive leadership team.
This role is crucial in ensuring the smooth operation of our daily activities and strategic initiatives. The ideal candidate will possess strong organizational skills, a passion for our mission, and the ability to handle sensitive information with confidentiality.
This is a contract position and is hiring immediately.
Responsibilities :
- Manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel logistics.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Assist in the preparation of presentations, reports, and other documents for board meetings and stakeholder communications.
- Serve as a point of contact between the executive team and internal / external stakeholders.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and maintain filing systems for both physical and digital documents.
- Track project deadlines and deliverables, ensuring timely completion of tasks.
- Assist with budget management and expense reporting.
- Help coordinate special events, fundraising initiatives, and community outreach programs.
- Conduct research and compile data to support program development and grant writing.
- Engage with volunteers and support staff as needed.
Qualifications :
- Bachelor’s degree or equivalent experience preferred.
- Minimum 3 years of experience as an executive assistant or in a similar role, preferably in the nonprofit sector.
- Exceptional organizational and multitasking abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with nonprofit management software.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
Our Commitment to Diversity, Equity & Inclusion
Hollister is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Executive Administrative Assistant/Program Manager, Senior
Executive Administrative Assistant/Program Manager. The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). Assist with development, mainte...
Executive Administrative Assistant
Join Takeda as an Executive Administrative Assistant where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization. Here, you will contribute to the overall success of the leadership team by handl...
Executive Administrative Assistant
Are you a dynamic, self-driven professional ready to play a pivotal role in a fast-paced global organization? We’re seeking an exceptional Executive Admin to support our Regional Director overseeing all Canadian operations. This role offers a unique blend of administrative expertise, project managem...
Executive Administrative Assistant
A thriving nonprofit is seeking a dedicated and detail-oriented Contract Executive Assistant to support our executive leadership team. Minimum 3 years of experience as an executive assistant or in a similar role, preferably in the nonprofit sector. Manage and coordinate the executive’s calendar, sch...
Executive Administrative Assistant
We are seeking an Executive Administrative Assistant to Support a Director in our Human Interface Design team. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. Possess a “can do” attitude and comfortable operating ...
CSB Executive Legal Administrative Assistant
Assists in implementing and maintaining, and identifying enhancements for a comprehensive document management system for all CSB claims and monitors related claim milestones and deadlines.Maintains detailed financial records of the Clients’ Security Fund and related financial accounts, includi...
Administrative Coordinator/Executive Assistant: Perioperative unit
Join our dynamic team in the Perioperative Department, where you'll play a pivotal role in shaping the administrative backbone of our unit! As the Administrative Coordinator, you will oversee essential administrative assistant functions, and the development of innovative administrative procedures. A...
Executive Administrative Assistant/Program Manager, Senior
Executive Administrative Assistant/Program Manager. The Contractor shall provide Administrative Support Specialist assistance that will provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). Assist with development, mainte...
Executive Administrative Assistant - $30/hr
Acting as the administrative point of contactbetween the executives and clients. Performs administrative work of a high levelwith minimal direction and supervisios. ...
Executive Administrative Assistant
Join Takeda as an Executive Administrative Assistant where you will provide high-level administrative support to the assigned leader and leadership team, ensuring smooth and efficient operations within the organization. Here, you will contribute to the overall success of the leadership team by handl...