Salesforce Office Assistant and bookkeeping assistant

Benefits :

• 401(k) matching
• Competitive salary
• Flexible schedule
• Health insurance
• Paid time off
• Training & development
• Note :

Please include list of all computer programs that you are proficient.

If applicable, please provide Salesforce position.

Please include salary requirements in your cover letter.

Benefits / Perks

• Competitive Compensation
• Great Work Environment
• Flexible schedule
• Hybrid potential

Job Summary

We are seeking an Administrative Assistant to join our team! As our Administrative Assistant, you will be working to support our sales team.

We are looking for a candidate to be responsible for shipment and tracking of goods sold by our company. In addition, you will be responsible to track the status of sales projects through Salesforce in order to keep the sales staff up to date.

Candidates who have experience with international logistics is helpful to be able to create Proforma Invoices and Commercial Invoices.

Applicants should have a working proficient knowledge of QuickBooks online. Knowledge and understanding Purchase Orders, Invoicing, and billing of shipping to charges to customers is a plus.

You will support the CRO and CFO with administrative support tasks as needed. The ideal candidate should have strong organizational skills, understand business protocol, display energetic work style, and excellent communication skills while being a self-starter.

Responsibilities

• Provide administrative support to sales teams
• Record sales activity in Salesforce and QuickBooks
• Maintain accurate records of shipments, deliveries, and other logistics concerns
• Keep Salesforce up to date with tracking of projects
• Monitor and respond to incoming emails
• Create and maintain daily reporting by project with status of orders including receipt of purchase orders, receipt of payment, record and track estimated shipment dates, and maintain communication with customers about status.
• Work closely with international and domestic carriers by creating international documents needed for shipments
• Work efficiently to track, record, and invoice customer on all shipments using QuickBooks
• Identify and solve all transportation issues, report delays, and investigate supply management concerns
• Paying logistics invoices and recording cost by project
• Identify opportunities in the current logistics system to save money on shipping
• General office duties including typing, scanning, filing, and calendaring.

Qualifications

• Please provide cover letter explaining how your experience aligns with the following requirements.
• Positive attitude with can-do approach to tasks
• Self-starter with eagerness to efficiently solve problems
• QuickBooks online certification, a plus
• Experience with Salesforce CRM, a plus
• Previous experience with logistics or supply chain management, a plus
• Proficiency with Microsoft products (excel, outlook, word). Test will be given
• Excellent typing 50+, test will be given
• Strong communication including writing skills and ability to communicate professionally with customers and staff
• The ability to multitask, shift priorities, and work under deadlines
• Accounts Payable experience.
• QuickBooks Online experience, a plus but not required.

Education :

Prefer college graduate from an accredited university or 5 years on the job experience with similar duties