Executive Administrative Assistant

Job Description

Job Description

Salary : TBD

3TG Staffing Solutions

Who Are We?

We are a 100% women-owned business comprised of an encouraging, supportive, and diverse team who works to provide solutions and qualified staff for our clients.

We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you!

What do we do?

We help experienced talent regain employment. Our recruiting, training, and staffing process ensures effective strategy, efficient planning, and timely execution.

We specialize in top-quality direct-hire, temp-to-hire, and strategy consulting services virtually and on-site. 3TG specializes in business operations positions from entry-level to upper-level management in various industries.

The Executive Administrative Assistant provides comprehensive support to the CEO, CFO, COO, at our clients company, facilitating the efficient operation of the executive office.

This role demands a high level of professionalism, discretion, and the adept handling of confidential information.

The ideal candidate is exceptionally organized, adaptable, and skilled in managing complex schedules and administrative tasks with proficiency in a range of essential software tools.

Key Responsibilities :

• Provide administrative assistance to the CEO.
• Perform standard and advanced administrative support duties which may be of a highly confidential nature or have access to highly confidential information.
• Interface routinely with other high-level executives within the company, Board of Director members, executives of other companies and / or customers requiring high levels of tact and discretion.
• Coordinate travel arrangements, expense reports, and other support to the Board of Director members.
• Coordinate meetings, conferences, presentations and travel arrangements. Compose independent correspondence or as provided by the executive, prepares reports upon request or at own initiative, and conducts special projects as directed.

May give work direction to others.

Qualifications :

• Bachelor’s degree in Business Administration or a related field preferred.
• Demonstrated experience in an executive administrative role, supporting senior-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with administrative software.
• Skilled in collaboration and communication tools (Microsoft Teams, Slack, Zoom / WebEx).
• Experience with project management software (Trello, Asana, Microsoft Project), financial management software (QuickBooks, SAP, Concur), and document / file management systems (Google Drive, SharePoint, Adobe Acrobat Pro).
• Knowledge of CRM software (Salesforce, Dynamics 365) and digital diary / scheduling tools (Doodle, Calendly).
• Exceptional organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain discretion and confidentiality.
• Capable of working under pressure to meet tight deadlines.

Physical Requirements :

Must be able to sit, stand, and operate office equipment for extended periods.

What We Offer :

• Competitive salary
• A dynamic and supportive work environment.
• Opportunities for professional development and growth.

3TG is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

In accordance with federal, state, and local laws, we do not discriminate based on race, color, national origin, religion, sex, age, disability, or genetic information.