Paralegal I / Legal Records Manager II

Job Posting Title

Paralegal I / Legal Records Manager II

Agency

807 HEALTH CARE AUTHORITY

Supervisory Organization

Legal

Job Posting End Date (Continuous if Blank)

July 18, 2024

Note : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full / Part-Time

Full time

Job Type

Regular

Compensation

$51,400 / annual

Job Description

Basic Purpose

Responsible for overseeing the administrative appeal process. This requires extensive coordination with a number of parties, both internal and external.

Provides records management and administrative support services to the OHCA Office of Hearings and Appeals.

Typical Functions

Manages administrative appeals process and serves as docket clerk; screens appeal requests and assigns cases to Deputy General Counsels;

liaisons with members, providers, witnesses, agency and outside counsel, and administrative law judges; maintains central appeals files.

• Assists in managing administrative appeals process, including receipt of appeals, docketing, correspondence with appellants, opposing counsel and administrative law judges.
• Responsible for docketing appeal hearings. This requires extensive coordination with a number of parties, both internal and external, and ability to review and coordinate calendars for all witnesses and counsel involved.
• Organizes and maintains OHCA electronic and paper master case and other files. Responsible for ensuring that all files are complete, timely, properly organized, and accessible.

Prepares closed files for permanent storage.

Prepares monthly appeals reports and other reports as requested by administrative law judges and Executive Staff.

Education and Experience

• Bachelor’s degree OR
• 4 years of professional experience OR
• An equivalent combination of education and experience equal totaling 4 years.

Preference may be given to candidates with :

• Paralegal experience
• Paralegal certification
• Professional experience in a legal office
• Appeals or other docket clerk experience
• Experience preparing legal documents
• Proficient with Microsoft Outlook, Word, Excel
• Records clerk / record management experience

Special Requirements

Physical Demands :

• Must be able to remain sitting for prolonged periods at a desk and working on a computer.
• Must be able to move or lift up to 15 pounds at various times.

Work Environment :

The office work environment includes regular exposure to general office equipment such as computer equipment, phones, and copy machines.

Benefits Highlights

OHCA is proud to provide a comprehensive benefits package designed to support our employees and their dependents. Our benefits include :

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of best-in-class health insurance plans.
• Optional flexible spending accounts for health care expenses or dependent care.
• Employee assistance program and health and fitness programs.
• 11 paid holidays.
• 15 days of vacation and 15 days of sick leave the first year.
• Retirement Savings Plan with a generous contribution.
• Longevity Bonus for years of service.
• Public Service Loan forgiveness and educational assistance reimbursement program.
• Training opportunities for CEU requirements.

Accommodation Statement :

The Oklahoma Health Care Authority complies with applicable State and Federal civil rights laws and does not discriminate.

All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, disability, age, national origin, or genetic information.

If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact the Civil Rights Coordinator at 405-522-7335.

Notice to applicants :

Please add to the address book or safe-senders list in your email. All correspondence will come from this address. Be sure to check your junk folder.

If you have questions about the status of your application, you can contact the HR team at 405-522-7093.

Note : Applications will be accepted until 11 : 59 PM on the day prior to the posting end date above.

Current State of Oklahoma employees must apply for open positions internally through Workday .

A complete job application includes : Resume / CV attached with a complete work history and education.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday .