Administrative Support Assistant (OA)

Clarification from the agency

This announcement is open to current federal career / career conditional employees with competitive status, LMWFA, CTAP / RPL / ICTAP, VEOA eligibles, 30 percent or More Disabled Veterans, Certain Former Overseas Employees, Military Spouses, Interchange Agreement and Other Miscellaneous Authorities, People with Disabilities, Peace Corps and VISTA, Reinstatement eligibles, Public Land Corps, and VRA eligible candidates.

Duties

The following duties are listed at the full performance GS-07 level :

• Provides administrative support to unit staff which may include travel arrangements, payroll, and personnel actions.
• Provides administrative oversight of various business processes, which may include processing financial, procurement, property, personnel, and other administrative instruments for staff.
• Ensures agency compliance with specialized area or program laws, rules, and regulations.
• Prepares and reviews correspondence, reports, and standard operating procedures.
• Prepares and develops meeting materials, briefing papers, and attends meetings with leadership to coordinate, explain, or provide guidance on specialized area or program as necessary.

Duties will be developmental in nature when filled below the full performance level. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

This is an OPEN CONTINUOUS ANNOUNCEMENT and will remain open until November 15, 2024. The initial cut-off date for referral of eligible applications will be July 31, 2024, with subsequent cut-off dates on the 15th and the last day of each month.

Eligible applications received after that date will be referred at regular intervals or as additional vacancies occur on an as-needed basis until positions are filled.

Initial consideration will be given to candidates whose applications have been received before the first cut-off date. Qualification and / or time-in-grade requirements must be met for those applications submitted by the first cut-off date.

Some positions are career seasonal. The nature of seasonal work may vary from year to year, which is generally based on budget, workload, and / or weather.

A career seasonal work schedule provides for at least 26 weeks (13 pay periods) of full-time work, and as many as 26 weeks (13 pay period) of non-duty / non-pay time per year as determined by management.

The non-pay time for these positions may be two weeks to six months but is expected to be two consecutive weeks between (ex.

October and December). See locations below for non-pay time. You will have the option to continue your health coverage while in non-pay status.

Positions may be filled in the following duty locations :

Cabrillo NM - San Diego, CA, GS-06 / 07, Perm Career-Seasonal : Non-pay expected for 2 weeks between Dec-Jan, for additional info contact

Crater Lake NP - Crater Lake, OR, GS-06 / 07, Perm FT, for additional info contact

Death Valley NP - Death Valley, CA, GS-06 / 07, Perm FT, for additional info contact

Devils Postpile NM - Mammoth Lakes, CA, GS-06 / 07, Perm Career-Seasonal : Non-pay expected from 1 December-1 February, for additional info contact

Hawaii Volcanoes NP - Hawaii National Park, HI, GS-06 / 07, Perm FT, for additional info contact

Hawaii Volcanoes NP - Hawaii National Park, HI, GS-06 / 07, Perm Career-Seasonal : Non-pay expected for 2 weeks between Apr-May, for additional info contact

Joshua Tree NP - Twentynine Palms, CA, GS-07, Perm FT, for additional info contact

Joshua Tree NP - Twentynine Palms, CA, GS-06 / 07, Perm Career-Seasonal : Non-pay expected for 2 weeks between May-June, for additional info contact

Lake Mead NRA - Boulder City, NV, GS-07, Perm FT, position requires a Non-Critical Sensitive / Moderate Risk background investigation, for additional info contact

Lassen Volcanic NP - Mineral, CA, GS-06 / 07, Perm FT, for additional info contact

Lewis & Clark NHP - Astoria, OR, GS-06 / 07, Perm FT, for additional info contact

Mount Rainier NP - Ashford, WA / Longmire, WA, GS-06 / 07, Perm FT, for additional info contact

Nez Perce NHP - Spalding, ID / Walla Walla, WA / Wisdom, MT, GS-06 / 07, Perm FT, for additional info contact

Olympic NP - Port Angeles, WA / Forks, WA, GS-06 / 07, Perm FT, for additional info contact and

Pearl Harbor NM - Honolulu, HI, GS-07, Perm FT, for additional info contact

Redwood NP - Crescent City, CA / Orick, CA, GS-06 / 07, Perm Career-Seasonal : non-pay expected for 2 weeks in February, for additional info contact

San Francisco Maritime NHP - San Francisco, CA, GS-06 / 07, Perm-FT, for additional info contact

Sequoia and Kings Canyon NPs - Sequoia NP, CA, GS-06 / 07, Perm-FT, for additional info contact

Yosemite NP - Yosemite, CA, GS-07, Perm FT, for additional info contact

Yosemite NP - Yosemite, CA, GS-07, Perm Career-Seasonal : non-pay expected for 2 weeks in January, for additional info contact

Yosemite NP - Yosemite, CA, GS-06 / 07, Perm Career-Seasonal : non-pay expected for 2 weeks in December, for additional info contact

Requirements

Conditions of Employment

• U.S. Citizenship required.
• Appointment subject to background investigation and favorable adjudication.
• Meet Selective Service Registration Act requirement for males
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
• Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service);

with few exceptions as outlined in 5 CFR 300.603(b). Time-In-Grade requirements also apply to former Federal civilian employees applying for reinstatement who have had a break in service of less than one year, as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointments.

Time-in-grade does not apply to new excepted service appointments. Time-in-grade requirements must be met by the closing date of this announcement.

• If you are a new employee in the Federal government, you will be required to complete a one-year probationary period.
• You may be required to work on-call, evenings, weekends, holidays, overtime and / or shift work.
• You may be required to complete training and obtain / maintain a government charge card with travel and / or purchase authority.
• Applicants must be at least (1)18 years old or (2) at least 16 years old and : (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school;
• or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education;

or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.

Qualifications

All qualifications must be met by initial or subsequent cut-off date (based on receipt of application) unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 for each federal position listed as part of your application to be used to validate your work schedule and determine the amount of qualifying experience that you will be granted.

An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience . For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

Failure to adequately provide information needed to determine number of hours worked in each position may result in that time not being credited when evaluating qualifying experience.

For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the full and / or part-time hours requirement as the service dates will be reflected.

SELECTIVE FACTOR : This position performs office automation duties, and requires the incumbent to type 40 words per minute (WPM) typing speed.

Words per minute are based on a 5 minute sample with three or fewer errors. Applicants must submit supporting documentation and / or self certification.

Candidates who do not meet this requirement or fail to submit supporting documentation with their application will receive no further consideration for this position.

EXPERIENCE :

• For the GS-06 level : Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level;
• OR one full year (18 semester / 27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position;

OR Combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

Examples of specialized experience are : Provide support and assistance processing a wide variety of requisitions; Reconcile purchases and maintain files in accordance with Federal regulations and agency directives;

Process incoming and outgoing mail; Establish and maintain the unit's files, accountable property inventories, records, etc.

hardcopy and / or electronic format); and / or Use automated software to produce reports, correspondence and other written documents in draft form.

• For the GS-07 level : Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level;
• OR One full year (18 semester / 27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position;

OR Combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

• Examples of specialized experience are : Performing a wide variety of advanced administrative functions such as advising employees on payroll regulations and serving as payroll coordinator;
• Serving as liaison with Human Resources by preparing and entering personnel actions, processing employee paperwork, and coordinating background investigations;

Serving as the technical advisor for travel processes and regulations; Advising on procurement; and performing budget and financial management by collecting data for a budget, making recommendations, tracking expenditures, creating budgetary reports, and reconciling an organization's budget.

Volunteer Experience : Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.

g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Documentation for the eligibility, submission of ALL SF-50s and performance information for each period of temporary / term employment that qualifies for LMWFA.

Performance documentation can be obtained by contacting the supervisors for the positions you served in during your 24 months.

If they did not complete performance appraisals ask them to provide a statement of performance for each period of service.

The statement must specify the dates for each employment period and your level of performance (dates should match the dates on the SF-50s).

Education

To qualify based on education, you must submit a legible copy of transcripts from an with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking.

Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.

S. education program; or full credit has been given for the courses at a U.S. accredited college or university.