Receptionist/Legal Assistant
Job Description
Job Description
Requirements :
- Excellent Oral Communication Skills
- Interpersonal Skills - ability to work with many different personalities
- Strong Computer Skills - experience with Microsoft Office (Word, and Outlook)
- Good Written Communication
- Ability to Multi-Task
- Detail Oriented
- Dependable
Essential Duties and Responsibilities :
Meet and greet clients and visitors to the Firm. Notify appropriate Firm parties of visitor arrival and directs visitors to correct location.
Receive and distribute messages via phone and in-person conversations. Promptly communicate information to attorneys and staff.
Operate multi-line telephone console relaying incoming, outgoing and intra-system calls. Directs phone calls to appropriate attorneys and staff.
Receive deliveries to the Firm and / or individuals in the Firm and route them accordingly to the proper recipient.
Coordinate pick-ups with various outsourcing Firms performing projects for the Firm.
Maintain neatness of lobby and reception area.
Distribute faxes electronically to correct recipient through E-mail.
Order lunches for functions. Coordinate individual orders, delivery / pick-up, check request and room setup and clean up.
Coordinate monthly birthday celebrations (order desserts, request check, schedule pick-up and set-up, and notify Firm of celebration).
Provide administrative / clerical support to attorneys and paralegals for special projects as requested.
Employee must perform all duties with minimal supervision.
Clerical support as assigned by supervisor.
Additional duties as assigned by supervisor.
Miscellaneous Admin Team Support :
Keep track of postage and courier expenses for accounts payable.
Filing as needed.
Create physical files and labels for new files, as requested.
Assist with Firm Community Activities
Opening and Closing office duties
Conference Center upkeep and meeting set-ups
Interaction with and customer service to all employees
External errands as needed
Additional Job Requirements
High School diploma
Active Driver’s License with no major infractions on driving record
Dependable transportation, with insurance
Ability to lift 15-20 pounds as needed
Job Type : Part-time
Pay : $18.00 - $22.00 per hour
Expected hours : 20-30 per week
Ability to Relocate :
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