Executive Assistant - Sales/Business Development

Job purpose The focus of this role is to provide executive-level, proactive support to enable the Director of Sales and Director of Business Development to focus on what only they can do for the business, as well as provide administrative support for their teams.

As a member of the BELAY Corporate Team, you are expected to participate in phone calls and meetings (virtual and onsite), while serving as an example of the company’s mission : BELAY exists to glorify God by providing solutions that equip our clients with the confidence to climb higher.

Duties and responsibilities Represent BELAY in a positive and professional manner Exemplify our Core Values and Mission Statement to live out BELAY’s culture each day.

Be a good steward of our Vision : Our vision is to help you achieve your vision. Collaborate with and help teammates while maintaining a positive and professional attitude, fostering teamwork.

Key Responsibilities Director Support Be an extension of the Director of Sales and Director of Business Development, serving as a liaison to our team, clients, contractors, and partners.

Anticipate the needs of the leaders and conserve their time by proactively assisting with task management, review, and drafting of correspondence, research, professional & personal development opportunities, meeting preparations, presentations, etc.

Manage complex calendaring and appointment setting including vetting and prioritizing with the understanding that time working on the business is crucial while keeping ideal calendar and preferences at play and providing recommendations for both professional and personal priorities.

Ensure all details are accounted for in advance such as appropriate time zones, addresses, contact information, notes, and agendas, and ensure all meetings are confirmed.

Plan for appropriate preparation time prior to and between meetings and events. Executive travel coordination including air and ground transportation, hotel and meal reservations, inclusive of reminders, call ahead confirmations, and leveraging Directors preferred travel reward programs.

Manage email inbox and draft internal and external communications on behalf of the Directors, while maintaining privacy and confidentiality.

Manage and own team gifting, client gifting, and handwritten note cards on behalf of the Directors. File weekly expense reports and track reimbursement status.

Perform any ad-hoc professional or personal tasks or projects delegated by the Directors. Provide ad hoc administrative support to the Directors direct reports as needed and instructed.

Own the planning and execution of internal team meetings and / or events. Collaboration with the Director level EA’s to ensure to stay ahead of the trends in technology, industry, and best practices.

Qualifications BA / BS degree or equivalent work experience. Must be driven self-starter, a positive thinker, loyal and trustworthy.

Exceptional attention to detail Attributes of flexibility, creativity, self-discipline, strong organizational skills, and action-orientation are essential for this role.

Strong verbal and written communication skills. Team player who is willing and able to roll-up the shirt sleeves to get a project done when needed.

A high degree of autonomy with the capability of working remotely. Working conditions BELAY Corporate, as a virtual company, offers you the ability to work from home full-time.

As such, a dedicated and secure work space, free of distractions is required. Our standard business hours are Monday-Friday.

Some roles will require travel. This role is a full-time, non-exempt W-2 role with our company. BELAY is a top-notch, vibrant company with an award-winning culture.

Expect to have some fun while being highly engaged in your work. Expect to be a valued team player in a thriving, growing organization.

Physical requirements This position does not have any physical requirements at this time. Salary $50,000-$52,000 Powered by JazzHR