Senior Executive Assistant, Administ Advancem/Marketing

Job Description :

PURPOSE OF JOB : Provide all administrative support services to maintain the efficient operations for Doylestown Health Foundation.

Provide executive support to the Vice President of Advancement. Acts as liaison / resource person between internal and external customers ( major donors, officers, committee members, board trustees, hospital Associates, community members, medical staff, volunteers).

ESSENTIAL FUNCTIONS :

1. Demonstrate excellent communication skills with Board Trustees, Senior Executives, Department Directors, Donors, VIA Members, Medical Staff, Volunteers, Guests, Associates, Community Members, and other health related disciplines using excellent interpersonal and problem solving skills.

2. Under limited supervision, organize and prioritize tasks for the VP of Advancement with demonstrated ability to multi-task.

Exhibit excellent organizational and time-management skills. Proactively anticipate needs and necessary resources.

3. Oversee the management of the Marketing and Development operating budgets (approximately $3 million).

4. Must possess advanced computer skills with the Microsoft Office Suite. Knowledge of and experience with development database(s) and / or project management software preferred.

Tracks and compiles data in helpful and professionally appropriate ways, including the use of charts and graphs, Power Point, and Publisher.

5. Must maintain a professional demeanor and demonstrate discretion, sound judgement and a team-player attitude. Ability to work independently, proactively, set priorities, troubleshoot, multi task and exhibit attention to detail.

Must be extremely resourceful, flexible and take initiative. Must be able to handle sensitive matters and conduct oneself with demonstrated maturity and confidentiality.

Must be able to compose correspondence, handle inquiries within job responsibility realm, and arrange meetings while maintaining confidentiality and professional standards.

6. Represent the VP of Advancement, the Advancement team, and the Doylestown Health Foundation in a positive light, reflecting the organization's culture of kindness, helpfulness, and dedication to care.

7. Actively participates in and supports departmental and organizational priority initiatives and goals.

Job Qualifications : QUALIFICATIONS :

QUALIFICATIONS :

Education : High School Diploma with an Associate Degree or equivalent required. If no Associate Degree must have 5+ years similar experience in an executive setting

Experience : 3-5 year of office experience with public contact; prior experience working in a development office, preferably in medicine or healthcare, preferred.

• Other Skills : Position requires strong knowledge of MS Office including Word, Excel, Power Point, Publisher and Outlook;
• strong knowledge of donor database (Raisers Edge) preferred. Experience in drafting written correspondence at an Executive level;
• must be articulate and poised; familiar with telephone, FAX machine and duplicating equipment; strong verbal and written communication skills;
• project management including fundraising experience or knowledge; strong team player and adaptable; ability to work independently;

good interpersonal skills; Must maintain strick confidentiality