Construction Project Coordinator

Job description

Our client, a leading media company, is hiring a Construction Project Coordinator on a contract basis. This is a 6 month contract to start, with likely longer term extension and potential right to hire.

Job ID # : 80641

Work Location :

Burbank, CA (full onsite)

Responsibilities :

The client is seeking an experienced construction project coordinator with estimating experience to provide support to the Projects Director and the Construction Services team.

This position requires construction experience and abilities as a planner and facilitator to various teams and multiple projects.

• Assist Dir., Projects in project start-up, system set ups, timelines, meeting notes, communications for all Studio Services projects as required.
• Gather and track estimates from various WBSO trades and / or external vendors as required for assigned projects.
• Create slide decks and presentations for each project to present to clients and to share with Executive Management at Bi-Monthly and Quarterly meetings
• Assist on-boarding of new vendors with Procurement and Legal departments (requesting COI, Contracts, NDA's, passes, lot / building access, etc.)
• Maintaining a wide variety of digital department records including confidential project information and detailed schedules
• Assisting with organizing, categorizing and compiling of construction project materials
• Arranges outside engineer / vendor support services in coordination with Construction Services team, as needed
• Assisting with compliance reporting and tracking
• Compiles and updates detailed job update reports for distribution to clients
• Tracking of project timelines and milestones, material orders, equipment delivery dates, trade installation schedules, etc.
• Compiles and organizes project files, including as-builts, schedules, and budgets
• Organizing and maintaining project files, assisting with taking project meeting notes and providing status update and action item notes following meetings.

Required Qualifications :

• 3-5+ years of experience in construction services, architectural or general contractor firms, construction contractor license a plus.
• Experience in project management support to one or more executives in a fast-paced, multi-project environment.
• Previous experience doing project coordination
• Project organization and presentation skills
• Excellent computer proficiency and advanced knowledge of Microsoft Outlook, Word, Excel, PowerPoint, as well as applications such as Zoom, Microsoft Teams and Adobe Suite
• Familiarity with programs such as ProCore, AutoCAD, Bluebeam or Construction Cloud

Soft Skills

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Looking for someone with construction background - required
• Studio campus experience - these people will have a leg up
• 5-10 years of experience combined (all levels of project coordinating)

This position will require the worker to be in the field and not just behind the desk.

Education / Certifications :

• High School diploma
• College or trade school specific certification

Job Type : Contract