Project Manager 3 Post Occupancy

Job Title : Project Manager 3 (Post Occupancy)

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Department : Capital Planning

Reports To : Senior Project Manager (Post Occupancy)

FLSA : Exempt

Grade : 12

ABOUT MSBA

The Massachusetts School Building Authority ("MSBA") is a quasi-independent government authority created to reform the process of funding capital improvement projects in the Commonwealth’s public K-12 schools.

The MSBA strives to work with local communities to create affordable, educationally appropriate, sustainable, and energy efficient schools across Massachusetts and is seeking qualified individuals interested in joining our team of professionals in the continued efforts of the MSBA’s mission.

JOB SUMMARY

The MSBA’s Post Occupancy Evaluation Project Managers ( Project Managers ) monitor public school projects from invitation to conduct a feasibility study through construction completion and manage and assist in performing post occupancy evaluations of completed MSBA-funded school buildings.

The Post Occupancy Evaluation Project Manager 3 ( POE PM3 ) performs post occupancy duties and manages the schedule and related work efforts of other MSBA staff and professional consultant(s) hired to carry out post occupancy evaluations.

The Project Manager 3 applies MSBA’s policies, agreements, and procedures associated with generating individual post-occupancy evaluations and associated internal and external reporting.

Essential Functions and Responsibilities

• Supervise Project Managers responsible for implementing MSBA’s Post Occupancy Evaluation program.
• Travel to building project sites throughout Massachusetts while representing the MSBA and participate in the building visit portion of the post occupancy evaluation as assigned.
• Document observations associated with building visit portion of the post occupancy evaluation and coordinate potential findings and / or recommendations.
• Manage the process for generating / distributing timely post occupancy evaluation reports in conjunction with the post occupancy consultants and field observations and District input / feedback.
• Ensure that post occupancy related activities are coordinated internally with the appropriate MSBA departments and local district officials in accordance with the MSBA’s established schedule and budget.

Identify potential issues and leads the resolution process.

• Collaborate with Senior Staff in further development of MSBA’s post occupancy policies, procedures, communication protocols, tools, templates, and databases and establish a process for modifications and / or updates.
• Lead the communications effort as MSBA’s primary point of contact for local officials participating in the Post Occupancy Evaluation program.
• Develop and maintain the outreach process and leads in disseminating relevant and useful information to external stakeholders entering and working within MSBA’s grant program such as District representatives, MSBA consultants, and related industry groups.
• Manage the collection and review of pre-occupancy components from district generated feasibility, design, construction, and other related documents.
• Lead and manage the effort of collaborating with MSBA IT and MSBA Data teams for the development of tools, for establishing processes for analyzing and sorting existing information, for developing trend data related to information obtained through post occupancy evaluations.
• Manage and monitor MSBA’s consultant(s) deployment and feedback associated with district questionnaires, surveys, building visits, etc.
• Create and provide related training and provide guidance to assigned MSBA staff and MSBA consultant(s).
• Manage consultant agreements, contracts, work orders, and invoicing in accordance with MSBA established budget and schedule.
• Prepare and present periodic status and summary reporting to MSBA’s Executive and Senior Staff, MSBA’s Board of Directors, and MSBA’s Facilities Assessment Subcommittee.

Other Duties and Responsibilities

• Manages periodic procurement(s), approximately every 3-4 years, for professional consultants and / or technical vendors as required to support MSBA’s grant program and other potential initiatives.
• Supports MSBA Senior Staff in addressing questions and comments from the MSBA Board of Directors.
• Lead the effort related to initiatives that improve MSBA policies and practices that support the overall needs of the Capital Planning department.
• Prepare and deliver related public outreach presentations and / or publications.
• Participate in the recruitment, onboarding, and training of internal personnel.
• Potential to perform other duties as assigned.

Supervisory Responsibilities

• Recruit, select, orient, and train employees to maintain assigned staff levels.
• Supervise assigned POE Assistant Project Manager and Project Manager 1 and 2 staff, including day-to-day work efforts, and manage and evaluate performance.
• Lead employees to accomplish departmental and individual performance results. Communicate job expectations and establish, monitor, and appraise employee's performance results.
• Manage, coach, and counsel employees. Ensure employee compliance with MSBA policies, procedures and productivity standards.

Required Qualifications

• Bachelor’s degree in at least one of the following : architecture, engineering, building construction, project management, or related field.
• Five-to-ten years of experience associated with architecture, design, building construction, project management, or other applicable disciplines.

PREFERRED QUALIFICATIONS

• Supervisory experience, with at least one (1) year in a supervisory project management capacity.
• Demonstrated experience associated with public construction and / or educational facilities.
• Knowledge of Massachusetts public bidding laws, and / or previous experience working with federal, state, county, or local government.
• Demonstrated experience associated with post occupancy evaluations and / or the post-occupancy evaluation process.

Knowledge, Skills, and Abilities

• Possess a thorough understanding of the design process from conceptual phases through construction documents.
• Ability to effectively manage multiple tasks simultaneously and to prioritize work assignments.
• Ability to work independently and collaborate as part of a team.
• Possess strong verbal and written communication skills.
• Ability to gather, analyze, and present data and technical information in a clear, concise, and comprehensible manner.
• Possess good attention to detail.
• Possess proficiency in Microsoft Office 365 software applications, including Excel, Word, PowerPoint, SharePoint, Teams, and Outlook.

Knowledge of Tableau software is a plus.

$94,894 - $105,570 a year

This job description is intended to be general and will evolve over time. The description is subject to periodic updating.

At management’s discretion, the employee may be assigned different or additional duties from time to time.

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