Administrative Clerk II (Hourly Substitute Pool)

Position Information Position Title Administrative Clerk II (Hourly Substitute Pool) Recruitment Start Date Recruitment End Date Open Until Filled Yes First Consideration Date Salary Range Pay Rate $19.

42 per hour FLSA Status Non-Exempt Benefits At the beginning of each academic year, all professional expert, short-term, substitute, and student employees with an assignment which will exceed 30 days will be provided with three days (24 hours) of paid sick leave.

This paid sick leave is available to be used for an illness of the professional expert, short-term, substitute, and student employee or his / her family member and / or for leave due to domestic violence, sexual assault or stalking.

A professional expert, short-term, substitute, and student employee shall be entitled to use such sick leave as of the 90thday of employment.

The three days (24 hours) of paid sick leave do not accumulate. General Description / Summary POSITION SUMMARY

Performs recurring, yet technically oriented clerical, secretarial, and clerical accounting duties within a department, program, or equivalent college function.

Duties will vary depending on the assignment.

This is an hourly substitute POOL position. Application materials for this part-time position are accepted on an on-going basis.

As openings for hourly positions become available, candidates may be selected from this pool of applicants.

Minimum Qualifications / Education and Experience MINIMUM QUALIFICATIONS

See Education and Experience below.

EDUCATION AND EXPERIENCE

Requires a high school diploma supplemented by college-level coursework in general office practices and two (2) years of general clerical and typing experience in a customer service oriented environment.

Requires the ability to type a minimum of 45 net wpm.

Preferred Qualifications Licenses and Certificates LICENSES AND CERTIFICATES

May require a valid driver’s license.

Please note, indicating the driver’s license number on the application will be considered complete for the application procedure.

If a valid driver’s license is required for this position, verification of a valid driver’s license will be made at the time of employment.

Current Typing Certificate (issued within the last twelve months) from an accredited business school, adult school or employment agency MUST be submitted with the application packet verifying the applicant’s ability to type a minimum of 45 net words per minute.

See partial list under Other Documents for a few sites where typing certificates may be obtained.

NOTE : Certificates MUST contain the following : agency’s address and telephone number, name of applicant, date test was administered, number of NET words per minute, number of errors, signature of person certifying the certificate.

OTHER DOCUMENTS

A current typing certificate issued within the last 12 months verifying your ability to type a minimum of 45 net words per minute is required for this position.

Please upload a copy of your typing certificate under Other Documents .

If you need to find a site that issues typing certificates, here is a partial list that will help get you started.

Mt. San Antonio College

Business Division, Microcomputer Room

Building 26D, Room 5

Walnut, CA 91789

909) 594-5611 extension 4600 or 4608

No fee

• Limited Hours
• 7 : 00-9 : 00 am or 7 : 00-9 : 00 pm
• Appointment Recommended

Learn2Type.com

Fees for certificates vary

Visit the website for more information.

AppleOne

100 N. Barranca, Suite 1020, West Covina

626) 332-1132

No fee

• Limited Hours
• 7 : 30-9 : 30 am or 3 : 00-5 : 00 pm
• AppointmentRecommended

Olympic Staffing Services

5885 Grand Avenue, Covina

626) 967-5255

$20 fee

Walk-ins accepted

Essential Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES

Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties :

Types letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts or verbal instructions.

May prepare handbooks and other program materials.

Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function.

Performs analytical duties such as evaluating student profiles for specific programs (e.g., limited English proficient) by pre-screening registration materials, language assessment test scores, and other materials that would identify and profile student needs.

May schedule, coordinate, and administer tests.

May perform receptionist duties.

Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment.

Work activities include answering all incoming phone lines of department and routing calls to appropriate extensions.

Provides special assistance to students, including those with special needs.

May introduce students to other services and college support.

Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.

Ensures the timely distribution and receipt of a variety of records and reports.

Requests or provides information as necessary to assure completeness and accuracy.

Compiles statistical data, posts routine administrative or financial transactions or other data and maintains various department information onto establish data entry formats.

Searches out information in departmental records and files.

Reviews and prepares documents for entry of information into electronic data processing system.

Follows up as necessary to complete documents.

Enters and updates student and business information into computer-aided systems using established formats.

May perform registration duties such as originating and preparing student transcripts and registration packets, daily schedules, newsletters and other general correspondence.

Maintains confidentiality of information processed or received during the course of performing assigned duties.

May receive, sort and distribute incoming mail.

Composes routine correspondence independently as appropriate.

May participate in selecting and training student and other part timeworkers.

Performs other duties as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities KNOWLEDGE, SKILLS, AND ABILITIES

Requires a working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing.

Requires a working knowledge of procedures associated with processing financial transactions such as purchase orders and budget line item changes.

Requires a working knowledge of personal computer-based software that support this level of work, including but not limited to word processing, spreadsheet, and software (with data entry screens) used in education.

Requires sufficient arithmetic skills to compute sums and statistics.

Requires sufficient skill using the English language, grammar, spelling, punctuation, proofreading / editing, to prepare standardized correspondence.

Requires sufficient human relations skills to present a positive image of the College, convey technical information to others, and use patience in dealing with a diverse population.

Physical Abilities PHYSICAL ABILITIES

Must be able to function indoors engaged in work of primarily a sedentary nature. Requires the ability to use near vision to write and to read printed materials and computer screens.

Requires the ability to use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment.

Requires ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials.

Requires manual and finger dexterity to type / keyboard and / or operate mouse and / or otherwise operate a microcomputer and other equipment.

Working Condition Department Classified Pool Job Category Assignment Percentage of Time Months per Year As Needed Work Days per Week As Needed Work Schedule per Day Hourly, as needed Work Shift Days Bargaining Unit Unrepresented Citrus College Diversity Statement CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.