Employment Specialist

SUMMARY

Responsible for employment and staffing-related duties for all applicants including : recruiting, advertising, and screening applicants for minimum qualifications.

Assist and advise administrators and employees through the hiring process including district, state, federal, board of education and district policies, laws and requirements.

Monitor the attendance of staff, through the use of district information technology systems, and provide substitutes for absent teachers and classified staff.

Provide technical support and expertise to schools, departments, substitutes, and staff with issues that affect absence management and employment related inquiries.

Responsible for substitute system and payroll administration, HR projects, unemployment claims and hearings, and fingerprint / background check administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequency and percentage of time may vary based on assignment.

1. Responsible for employment and staffing-related duties including but not limited to : recruiting, advertising, screening applicants for minimum qualifications, background / reference checks, and coordinating onboarding / orientation activities.

Monitor the hiring process to verify that district policy and legal requirements are satisfied. Advise administrators, staff, and applicants on employment-related policies and procedures.

Assist with the reduction-in-force and non-renewal annual process. Analyze, respond to and help resolve recruitment issues.

Research, coordinate and participate in recruiting job fairs and substitute interview events. Provide technical support to customers with inquiries / issues affecting the Human Resource Management System (HRMS.).

2. Manage the Substitute Management System (SMS), including the technical and functional aspects, provide training, program management, direction, and assistance to staff using the system in various capacities to ensure the district maintains a high absence fill rate.

Provide customer service to all levels of stakeholders, including administrators, office managers, and substitute staff by receiving and responding to questions and requests regarding information and processes in the HRMS and SMS systems.

Responsible for troubleshooting daily operations of the SMS; entering various types of absences; tracking leaves; assisting school staff with creating, cancelling, and editing employee absences.

Compile and manage employee data in the SMS. Create, run, and analyze report data. Responsible for the validation and verification of payroll data for all substitute employees and responding to inquiries about pay advices.

Manage long term substitute process including verifying eligibility for assignment, calculating retro pay and monitoring and submitting paperwork for start and end dates.

Manage the substitute temporary leave process. Manage the substitute service projects such as creating the quarterly substitute services newsletter, letters of assurance, inactive substitutes, data clean up, etc.

Respond to IT Heat tickets related to Frontline systems

3. Oversee, facilitate, and monitor the fingerprint and background check process. Accountable for Colorado Bureau of Investigation (CBI) and Federal Bureau of Investigation (FBI) reports on all employees and applicants to insure background checks have been reviewed.

After reviewing, approve or deny the applicants. Manage, maintain, process and resolve all background matters on all employees and applicants.

Make necessary decisions in regards to employment offers to applicants; including notifying the hiring manager and applicants when necessary.

4. Research, investigate and respond to unemployment insurance claims. May attend unemployment insurance hearings.

5. Support various HR Projects such as CLDE cohort administration, department audits, system enhancements or updates, website updates, Frontline user maintenance, etc.

6. Perform other job-related duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE :

• High school diploma or equivalent.
• Bachelor’s degree preferred.
• Minimum of 3 years of general clerical experience, including 2 years of database application systems.

LICENSES, REGISTRATIONS or CERTIFICATIONS :

Criminal background check required for hire.

SALARY INFORMATION :

All Classified positions are paid on an hourly basis. All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position.

Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience. Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees’ previous work experience.

Grade refers to position or job classification and Step refers to the number of work experience credit or service years.

See our for hourly rates. For additional compensation information, please refer to

BENEFITS INFORMATION :

Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level.

We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees.

The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).