Portfolio Associate

Position Focus :

The Portfolio Associate will be responsible for assisting in the post award management of the grant and contract. Will provide financial stewardship of a portfolio of grants and contracts for sponsored research and provide support to the Financial Management Group by aiding in the completion of financial reports.

This individual will be responsible for review of expenditures, including unallowable costs and other high risk expense types.

Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance.

The Portfolio Associate role is a 12 18-month program that focuses on accelerating the development of Grant Accountants while creating a pipeline of high-performing talent.

The Portfolio Associate will span across various financial components while combining specialized training, unique job assignments and interactive experiences to equip you with exceptional technical, financial, and business skills.

Essential Duties

The Portfolio Associate will be responsible for assisting in the management of the grant and contract application and post award process.

Will provide financial stewardship of a portfolio of grants and contracts for sponsored research and present financial information and recommendations through data analysis and reporting while developing and maintaining budgets.

Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance.

The Portfolio Associate role is a 12 18 month program that focuses on accelerating the development of Grant Accountants while creating a pipeline of high-performing talent.

The Portfolio Associate will span across various financial components while combining specialized training, unique job assignments and interactive experiences to equip you with exceptional technical, financial and business skills.

Will participate in specialized training provided by Office of Research Administration, Grant & Contract Administration and Financial Administration, YSM Finance, and other University compliance offices.

Financial Reporting & Analysis : Identifies trends and variances through the development of reports such as forecast and trend analyses.

Analyzes budgets to ensure appropriate charging of expenses and integration of data, analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses.

Budget Development : Develops proposals and budgets for grant and contract submissions; coordinate with partnering institutions.

Help to ensure compliance with sponsor regulations and University policies and procedures. Compliance and Risk Management : Reviews, interprets and effectively applies sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures.

Planning, organizing and prioritizing actions to ensure compliance across multiple awards and investigators’ portfolios.

Effective Finance Partner : Interacts with faculty and internal and external contacts, such as the School of Medicine, Grant & Contract Administration and Grant & Contract Financial Administration, and granting agencies by helping manage the internal pre award proposal process and the management of sponsored funding.

May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree required with no experience necessary.

Required Skill / Ability 1 :

Strong analytic and problem-solving skills.

Required Skill / Ability 2 :

Well-organized and have an orientation to detail.

Required Skill / Ability 3 :

Proactive with strong sense of urgency to deadlines, curious and resourceful.

Required Skill / Ability 4 :

Professional appearance and demeanor.

Preferred Education, Experience and Skills :

Strong business communications skills. Grant related experience in university / non-profit environment, knowledge of Workday financial systems.

Knowledge of A-81, NIH Grants Policy Statement, NSF Proposal + Award Guide. Experience in university department or academic setting.

Financial accounting systems experience. Yale University admin and financial policies + procedures knowledge.

Drug Screen

Health Screening

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.

All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here :

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.

Employees will be assigned specific job-related duties through their hiring departments.