Accounting Clerk II

Job Description

Job Description

Salary : $34.14 to $45.80 DOE

Accounting Clerk II

• Are you looking for an opportunity to contribute to a parks and recreation district that has been in Vallejo for 80 years?
• Are you an accounting professional with experience working in government and processing payroll with agencies that have CalPERS and Memorandum of Understandings?

If you answered "yes" to the questions above then this exciting position at Greater Vallejo Recreation District could be just what you are looking for.

This position reports directly to the Finance Director and ....

About the Greater Vallejo Recreation District

GVRD was established in 1944 and is an independent special service district with 38 full-time and 150 to 200 part-time employees, and is funded primarily by property taxes paid by residents of Vallejo.

Our mission is to promote wellness and healthy lifestyles by providing safe parks and innovative and fun recreation programs and events for all residents.

What You Would Be Doing

Verifies, posts, and records a variety of financial transactions within deadlines; prepares and maintains database / record, and a variety of periodic and special financial, accounting and payroll reports;

generates reports and reconciles them to appropriate accounts.

Performs payroll processing functions; processes and audits payroll batching reports, error reports, payroll registers, tax deposits, tax tables, periodic tax returns, W-2 Forms, and related reports within deadlines.

Processes Personnel Action Request and prepares annual paid-time-off accrual cash-outs, pay rate schedules and payroll schedules within prescribed timelines.

Maintains records of employee payroll deductions, retirement (including CalPERS), and other factors related to payroll;

prepares reports and payments for various tax, financial, and benefits within deadlines.

Prepares and submits payroll vouchers for payment, including garnishments, retirement contributions (including CalPERS), union dues, deferred compensation, and benefits.

Verifies and enters retroactive payroll adjustments for additional pay, or other compensation.

Answers questions from employees and supervisors related to payroll, leave balances, deductions, and other payroll-related matters.

Researches and resolves discrepancies in a timely manner.

Performs accounts payable functions when needed : processes vendors bills and deposits refunds by verifying transaction information;

gathers and sorts related documents and information; obtains proper authorization for payments and refunds.

• Resolves account discrepancies by collecting and analyzing information, reconciles statements and account transactions.
• Performs accounts receivable functions when needed : collects and records revenue by verifying transaction information and inputting data in accounting systems;

reconciles cash balances; prepares and mails accounts receivable invoices.

Participates in the compilation and preparation of the annual budget, provides personnel cost projections; monitors expenditures to ensure compliance with adopted budget;

assists with budget publication.

• Assists with the coordination of the district’s annual audit; assists with the year-end closing process.
• Assists Director of Finance with special projects as assigned.
• Observes and complies with all District and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Ability To :

• Perform detailed accounting and financial support work accurately and within deadlines.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Interpret, apply, and explain policies and procedures within the scope of duties.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Make accurate arithmetic, financial, and accounting computations.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Understand and follow oral and written instructions.
• Independently organize work, set priorities, meet critical deadlines, and follow up on assignments.
• Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines as they relate to functions of the job.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience

• Associate degree in accounting or two (2) years of increasingly responsible experience in accounting, finance, payroll, or a closely related field at a level equivalent to the District’s Accounting Clerk I classification.
• Experience with government payroll, CalPERS, MOUs and general ledger reconciliation preferred.

Benefits

As a full time employee, you will be eligible to participate in the following benefits :

• Medical Insurance District covers premium for employee plus portion of family coverage
• Dental & Vision Insurance District pays 100% for family coverage
• Term Life Insurance - District pays $50,000 benefit for employee only and offers voluntary life
• CalPERS Retirement - New members pay 7.75%
• Deferred Compensation 457 Plan optional
• Holidays 13.5 days per year
• Sick Leave 12 days annually, with unlimited accrual
• Annual Leave - Accrue 3 weeks during first 5 years
• Educational reimbursement

Deadline To Apply : Please include cover letter. First review will take place on October 10, 2024.

Equal Opportunity Employer (EOE )

GVRD is an Equal Opportunity Employer and does not unlawful discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age or sexual orientation or military status of such person.

Building community and enhancing quality of life through people, parks, and programs ."