Overview :
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative and Accounting Support Specialist.
This hybrid role offers a blend of remote and on-site work, with Tuesday-Thursday spent in our Dallas office and Monday & Friday offering remote flexibility.
You will provide crucial support across various departments, including administration, accounting, and event planning
Responsibilities :
- Reporting continuing education units and sending out certificates to participants
- Reporting Contractor Crew Pack usage to sales and other appropriate parties
- Ordering business cards and other office print materials
- Organizing physical assets and processing into digital assets as necessary
- Assisting with other projects, as necessary
- Procuring and managing contact lists from Sales for certain promotions
Accounting
- Researching vendor payment status inquiries.
- Providing coding for "no charge" materials ordered for Marketing purposes.
- Setting up new vendors in Peoplesoft
- Processing membership applications and renewals
Event Support
- Inventory updating of all trade show equipment.
- Tracking down "missing" trade show equipment
- Assistance with handwork associated with upcoming shows.
- Logging continuing education units with the AIA for lunch and learn attendees.
- Ordering promotional items as necessary
- Procuring and managing invitation and attendee lists from Sales
- Managing customer travel arrangements, including but not limited to hotel room blocks, flights, and ground transportation, for events
Qualifications :
- Proficiency in Google Suite (Docs, Sheets) is required.
- Familiarity with accounts payable (AP) concepts is required.
- Experience with Coupa, Carta, and Peoplesoft is a plus.
- Stringent attention to detail is essential.
- Ability to follow instructions and work independently is crucial.
- Excellent written and verbal communication skills are necessary.
Desired Skills :
- Experience maintaining documentation and following up for clients in Peoplesoft is a plus.
- Previous accounting experience (accounts receivable / payable, billing, payroll) is desired, but we are willing to train the right candidate.
Remote Administrative Assistant (No Experience Required) - Earn $25/hr-$45/hr, Full-Time/Part-Time, Flexible hours
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