Job Title : Freelance Executive Administrative Assistant
Start : ASAP
Duration : Temp to Perm
Location : NYC on site
Hourly Rate : $28 / hr- $31 / hr Hourly rate is commensurate with experience and is an estimated range provided by JBC
FT Hours
FASHION INDUSTRY EXPERIENCE REQUIRED
Responsibilities :
Organize flow of work, prioritize tasks and activities, and ensures that routine administrative functions are carried out in a timely and effective manner, e.
g. word processing, copying, and organizing all travel arrangements
Coordinate with internal and external teams to organize high profile meetings, videoconferencing, trips and events; ensures executive meets his / her commitments;
anticipate all support presentation materials and technology requirements
- Supervise various office activities, such as supply ordering, office equipment maintenance, new team member set up and office relocation
- Prepare multimedia presentations (PowerPoint a must ; Keynote a plus)
- Triage internal and external communication and prioritize accordingly to help maintain executives’ schedules
- Maintain and update extensive database of contacts
- Prepare, submit and track payment of travel reimbursements
- Assist with select special projects
- Orders departmental office supplies adhering to budget set for department
Qualifications :
- Polished professional with strong graphic sensibilities
- Strong interpersonal skills
- Advanced PC and Mac skills including Microsoft Word, PowerPoint, Excel. Other related multi-media software a plus especially Keynote.
Knowledge MS Office in particular the Outlook Email, Calendar and Task Management functionality
- An ability to communicate at various levels within and outside the organization.
- Well-organized, methodical and attentive to detail
- Ability to work in a fast-paced and fluid environment with changing priorities required
- Ability to handle confidential information and matters with discretion
- Ability to prioritize own workload and to work without close supervision; remain cool under pressure
- Strong written and oral communication skills
- Excellent organizational skills including the ability to thrive in a fast paced, multiple task environment
- Previous experience in supporting a Senior Level executive is a plus ; minimum 4+ years of related work experience
- Bachelor’s degree
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