Intellectual Property Legal Administrative Assistant

Miller Johnson, one of West Michigan’s largest full-service law firms, is seeking an experienced full-time Intellectual Property Legal Administrative Assistant for our Detroit or Grand Rapids office.

RESPONSIBILITIES

• Reviewing, processing, and maintaining docketing system for U.S. and international patent and trademark filing and payment deadlines
• Coordinating with clients and third-party docketing software provider via phone, email, and in-person for payment of patent and trademark annuities and maintenance fees
• Preparing new client intake materials; opening new client matters; billing activities
• Coordinating administrative and legal practice tasks and projects for intellectual property attorneys
• Coordinating the filing of domestic and foreign patent and trademark applications, and all related forms and documentation, with the USPTO and foreign law offices.
• Assisting in the preparation and filing of various documents with the USPTO, including formal documents for patent and trademark applications, responses to USPTO communications, and assignments.
• Preparing correspondence to clients and foreign agents.
• Taking action on instructions received from foreign agents.

SKILLS AND EXPERIENCE

• Minimum of 2 years intellectual property administrative experience
• Mastery of the USPTO’s online tools
• Advanced knowledge and proficiency in docketing software solutions (e.g., PATTSY Wave / Anaqua, CPi, CPA, or similar)
• Advanced knowledge and proficiency in MS Office (Excel, Outlook, and Word)
• Excellent grammar, proofreading, and communication skills
• Knowledge of U.S. patent rules and procedures
• Exceptional discretion, and judgment to ensure client confidentiality
• Proactive and detail-oriented with strong organizational and time-management skills
• Self-motivated with the ability to be flexible and work collaboratively in a fast-paced environment

At Miller Johnson, we believe in fostering an exceptional work experience that includes a healthy work-life balance, an inclusive culture that values uniquely talented team members, and a technologically advanced environment.

We offer competitive wages, flexible scheduling, paid time off, and annual performance reviews and pay increases. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, long-term care insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k) retirement plan. EOE.