Executive Assistant

Job Summary :

Manages and coordinates the day-to-day operations of the executives’ office. Oversees various administrative responsibilities.

Represents organization to internal and external constituencies and organizations including various public officials, legislators, representatives from regulatory agencies, other healthcare executives, physicians and clinical staff.

Job Requirements :

Education and Work Experience :

• High School Education / GED or equivalent : Preferred
• Associate’s / Technical Degree or equivalent combination of education / related experience : Preferred
• Five years' relevant experience : Preferred

Essential Functions :

• Manages and prepares all correspondence, agendas, minutes and reports. Interacts with dignitaries, board members, various public officials, legislators, representatives from regulatory agencies and other healthcare executives, physicians and clinical staff.
• Manages heavy executive calendars. Oversees and performs clerical duties such as answering the telephone, scheduling meetings / appointments, making travel arrangements and maintaining files.

Screens communication (., mail, phone calls) as directed by executive.

• Oversees special projects / events (. retreat, dinners, conferences, presentations).
• Performs other job-related duties as assigned.

Organizational Requirements :

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations, including, but not limited to, measles, mumps, flu (based on the seasonal availability of the flu vaccine typically during October-March each year), COVID-19 vaccine (required in CA, HI and OR) etc.

as a condition of employment, and annually thereafter. Medical and religious exemptions may apply.